Director of Portfolio Management - Boston, United States - Commonwealth of Massachusetts

Description

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Job Description - Director of Portfolio Management EK)
Job Description
Director of Portfolio Management

(

240002EK

)
Description
The Executive Office of Technology Services and Security (EOTSS)

is the state's lead office for information technology.

We provide enterprise level information technology services including network management and security; computer operations; application hosting; desktop provisioning and management; and modern and responsive digital services to 40,000 internal stakeholders plus the residents, business owners and visitors to the Commonwealth of Massachusetts.

EOTSS
is

seeking

a dynamic and experienced individual to fill the role of

Director of Portfolio Management

. This pivotal position will

manage and

oversee

the

Capital Program Team

and

the

Project Management Office (PMO)

.
T he Capital Program Team

is responsible for

managing

the information technology capital investment portfolio.

T

his position will

manage the overall program

and the

portfolio,

while also

support

ing

the
EOTSSSecretary

and the Assistant

Secretary

of Strategy and Planning

in

collaborat

ing

with the IT Investment Advisory Board

(IIAB).

The IIAB

reviews and recommends projects to the Governor and the Secretary for Administration & Finance (A&F) for inclusion in the annual Capital Investment Plan (CIP).

The

Project

Management Office

(PMO

)

provide s

guidance, timelines, resources, and tools

to

move projects toward success. With an eye toward projects internal to EOTSS, the Assistant Secretary is working to build the

recently re-configured

PMO to deliver key IT projects best aligned with high-level strategic goals across the enterprise.
Reporting directly to the Assistant Secretary of Strategy and Planning, the

Director of Portfolio Management

will play a crucial role within

the

Office of Strategy and Planning

in aligning project initiatives with the strategic goals of the Administration and the Secretariat.
The primary work location for this role will be

1 Ashburton Place, Boston, MA, The work schedule for this position is

Monday through Friday, 9:00AM to 5:00PM EST .

This position would be expected to follow a

hybrid

model of reporting to work that combines in-office workdays and work from home days as needed.


Duties and Responsibilities:
Provide oversight, leadership, and management of the PMO Office, supporting the PMO director and team on maturing the PMO.
Direct the capital program, working closely with the Capital Program Director and the Capital Budget Director to ensure alignment with strategic

objectives

.

Serve as a key liaison between the PMO and the Assistant Secretary of Strategy and Planning, communicating project updates, risks, and opportunities.

Lead the prioritization of projects and initiatives within the secretariat, ensuring resources are

allocated

efficiently and effectively.
Ensure the capital process and internal PMO processes meet the evolving needs of the secretariat and other state agencies.
Collaborate with the Director of Enterprise Architecture to ensure projects adhere to architectural standards and best practices.

Provide guidance and direction to project managers, ensuring projects are delivered on time, within budget, and to the highest quality standards.

Proven ability to manage multiple projects simultaneously and prioritize tasks effectively, as well as the ability to analyze project status and steps to right set.

Lead change management efforts associated with portfolio initiatives, ensuring that stakeholders are effectively engaged and prepared for changes resulting from project implementations.

Continuously evaluate and refine portfolio management processes and practices to

optimize

efficiency and effectiveness.
Prepare and present executive-level reports and dashboards to provide insights into project performance, risks, and accomplishments.

Manage, along with the Capital Program Team, the financial aspects of the capital investment portfolio, including budgeting, forecasting, and cost tracking.

Ensure projects are delivered within budget and financial resources are

allocated

efficiently.

Preferred Knowledge, Skills, and Abilities:
Minimum of

ten (

10

)

year

s'

experience in project management

, specifically

large-scale capital pro

jects

, with

at least five

(

5

)

years' experience

overseeing a PMO or portfolio management function.
Strong understanding of project management methodologies, tools, and best practices.

Familiarity with information technology concepts, systems, and solutions, with the ability to understand and communicate technical requirements and challenges effectively.

Establish

key performance indicators (KPIs) and metrics to measure the performance and success of projects within the portfolio. Conduct regular reviews and assessments to

monitor

progress and

identify

areas for improvement.
Ability to think strategically and align project initiatives with broader organizational goals and

objectives

, by c

ollaborat

ing

with key stakeholders to develop and refine strategic plans for the IT capital investment portfolio.

Excellent communication and interpersonal skills, with the ability to prepare and deliver clear and concise presentations, recommendations, and decisions tailored to different audiences and stakeholders.

Strong analytical skills to analyze complex data,

identify

trends, and make informed decisions.
Ability to lead organizational change initiatives and foster a culture of innovation, adaptability, and continuous improvement.
Strong negotiation skills to effectively resolve conflicts, reach consensus, and drive alignment among stakeholders with competing interests.
Experience leading and motivating teams to achieve common goals and

objectives

. Ability to inspire and empower team members to perform at their best.
PMP Certification or equivalent project management certification

is highly

desirable.
Prior experience in

government or public sector environment a plus.
Qualifications


MINIMUM ENTRANCE REQUIREMENTS:

Applicants must have at least (A) seven (7) years of full-time or, equivalent part-time, professional, administrative, supervisory, or managerial experience in IT administration or IT management, of which (B) at least three (3) years must have been in a managerial capacity.

When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package.

We take pride in providing a work experience that supports you, your loved ones, and your future.
An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law.

Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements.

We encourage individuals who believe they have the skills necessary to thrive to apply for this role.
Official Title

:

IT Manager IX
Primary Location

Job

Job

:

Information Systems and Technology
Agency

Agency

:

Exec Office of Technology Services and Security
Schedule

Schedule

:

Full-time
Shift

Shift

:

Day
Job Posting

Job Posting

:

Feb 21, 2024, 4:57:01 PM

Number of Openings

Number of Openings

:

1
Salary

:

100,000.00

189,280.00

Yearly
If you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator

:

Emily Hartmann

Bargaining Unit

:

M99-Managers (EXE)
Confidential

:

No
Potentially Eligible for a Hybrid Work Schedule

:

Yes

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