Project Administrator in Solar Construction - Los Angeles, United States - CALSTATE ENERGY INC

Description

Job Description

Job DescriptionJob Title: Project Administrator - Solar Construction


Location: Commerce, CA and different jobsites as necessary. 10% travel


Company Overview: We are leading solar construction company dedicated to providing sustainable energy solutions. We specialize in designing, installing, and maintaining solar energy systems for predominantly commercial customers and industrial clients but we do also install residential. With a commitment to innovation and quality, we strive to make a positive impact on the environment and communities we serve.


Position Overview: We are seeking a highly organized and detail-oriented Project Administrator to join our team. The Project Administrator will play a crucial role in supporting the project manager by coordinating administrative tasks, ensuring smooth project operations, and facilitating communication.

Responsibilities:

1. Project Coordination:

• Assist in the coordination of project activities, including scheduling, Material orders, Equipment allocation, and logistics.
• Maintain project documentation, including contracts, permits, and vendor agreements.

1. Communication:

• Assist project manager as a point of contact for vendors, subcontractors and install crews.
• Assist in preparation and distribution of project status reports, meeting agendas, Minutes and other communications as needed.

1. Administrative Support:

• Organize and maintain project files, records, and databases.
• Assist in the preparation of presentations, and project documentation.

1. Expense Tracking and Managerial Accounting:

• Manage and track project expenses, Purchase orders, track labor hours per project, vendor invoices
• Collaborate with finance team to ensure accurate recording and reporting of project costs.
• Assist in budgeting and forecasting for project expenses.
• Analyze project financial data and provide insights to support decision-making and cost optimization.

1. Quality Assurance:

• Assist in implementing and maintaining processes to optimize crew utilization and reduce material.
• Participate in project reviews to identify and address any quality issues.

Qualifications:

• Proven experience in project administration or coordination, preferably in the construction or renewable energy industry.
• Excellent organizational skills and attention to detail.
• Strong communication and interpersonal skills.
• Proficiency in project management software and Microsoft Office Suite.
• Ability to prioritize tasks and manage multiple projects simultaneously.
• Knowledge of solar energy systems and construction processes is a must.

Benefits:

• Competitive salary commensurate with experience.
• Opportunities for professional development and career advancement in a growing industry.