Account Payable Manager - Orange, CA

Only for registered members Orange, CA, United States

3 hours ago

Default job background
Accounts Payable Manager · Position Summary · The Accounts Payable Manager is a full-time, exempt leadership role responsible for overseeing all accounts payable functions for a services-based company. This position manages the end-to-end AP process, ensures strong internal contr ...
Job description

Accounts Payable Manager

Position Summary

The Accounts Payable Manager is a full-time, exempt leadership role responsible for overseeing all accounts payable functions for a services-based company. This position manages the end-to-end AP process, ensures strong internal controls, supports job cost accuracy, and partners closely with operations, procurement, and finance leadership. Experience in landscape or construction-style environments is considered a plus but is not required.

Employment Type

  • Full-Time, Exempt

Key ResponsibilitiesAP Leadership & Oversight

  • Lead, manage, and develop the accounts payable team, including workload prioritization and performance management
  • Own the full AP lifecycle: invoice intake, coding, approvals, payment processing, and record retention
  • Establish, document, and enforce AP policies, procedures, and internal controls
  • Drive continuous improvement and automation within the AP function

Invoice Processing & Payments

  • Oversee high-volume invoice processing across multiple branches, divisions, and service lines
  • Ensure accurate coding to general ledger accounts, job numbers, cost codes, and departments
  • Review and approve payment runs (checks, ACH, and wires) in Sage Intacct
  • Manage vendor payment terms to optimize cash flow while maintaining strong vendor relationships

Vendor & Subcontractor Management

  • Oversee vendor and subcontractor setup and maintenance, including W-9s, insurance certificates, and compliance documentation
  • Resolve escalated vendor disputes related to pricing, quantities, or job allocations
  • Serve as the primary AP point of contact for key vendors and subcontractors

Job Costing & Operations Partnership

  • Ensure timely and accurate posting of costs to jobs, routes, and projects
  • Partner with operations and branch managers to ensure invoices align with contracts, bids, and work orders
  • Support accurate job cost reporting, margin analysis, and operational decision-making

Month-End Close & Reporting

  • Own AP-related close activities, including accruals, reconciliations, and cutoff procedures
  • Reconcile the AP subledger to the general ledger in Sage Intacct
  • Prepare AP aging, cash requirements, and vendor spend reports
  • Support budgeting, forecasting, and cash flow planning

Compliance & Audit

  • Oversee 1099 preparation, review, and filing for vendors and subcontractors
  • Maintain audit-ready documentation and support internal and external audits
  • Ensure compliance with company policies and applicable accounting standards

Systems & Tools

  • Sage Intacct (required): AP, Purchasing, Job Costing, and Dimensions
  • AP automation and document management tools
  • Microsoft Excel (advanced), Google Workspace

Qualifications

  • 5+ years of accounts payable experience, with at least 2 years in a supervisory or manager role
  • Required hands-on experience with Sage Intacct
  • Strong understanding of job costing in service-based industries
  • Experience managing high-volume, multi-entity or multi-branch AP environments
  • In-depth knowledge of 1099 reporting requirements

Skills & Competencies

  • Strong leadership and team development skills
  • Excellent attention to detail and process discipline
  • Ability to partner effectively with operations and field leadership
  • Strong analytical, problem-solving, and communication skills
  • Ability to manage deadlines in a fast-paced, operationally driven environment

Work Environment

  • Office-based
  • Extended hours may be required during month-end and year-end close

Preferred Attributes (Not Required)

  • Experience in the landscape, construction, or facilities services industries is a plus
  • Familiarity with construction-style or project-based job costing is a plus
  • Experience implementing or optimizing AP workflows in Sage Intacct
  • Background in process improvement or AP automation initiatives

Job Type: Full-time

Pay: From $95,000.00 per year

Work Location: In person



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