Account Payable Manager - Orange, CA
3 hours ago

Job description
Accounts Payable Manager
Position Summary
The Accounts Payable Manager is a full-time, exempt leadership role responsible for overseeing all accounts payable functions for a services-based company. This position manages the end-to-end AP process, ensures strong internal controls, supports job cost accuracy, and partners closely with operations, procurement, and finance leadership. Experience in landscape or construction-style environments is considered a plus but is not required.
Employment Type
- Full-Time, Exempt
Key ResponsibilitiesAP Leadership & Oversight
- Lead, manage, and develop the accounts payable team, including workload prioritization and performance management
- Own the full AP lifecycle: invoice intake, coding, approvals, payment processing, and record retention
- Establish, document, and enforce AP policies, procedures, and internal controls
- Drive continuous improvement and automation within the AP function
Invoice Processing & Payments
- Oversee high-volume invoice processing across multiple branches, divisions, and service lines
- Ensure accurate coding to general ledger accounts, job numbers, cost codes, and departments
- Review and approve payment runs (checks, ACH, and wires) in Sage Intacct
- Manage vendor payment terms to optimize cash flow while maintaining strong vendor relationships
Vendor & Subcontractor Management
- Oversee vendor and subcontractor setup and maintenance, including W-9s, insurance certificates, and compliance documentation
- Resolve escalated vendor disputes related to pricing, quantities, or job allocations
- Serve as the primary AP point of contact for key vendors and subcontractors
Job Costing & Operations Partnership
- Ensure timely and accurate posting of costs to jobs, routes, and projects
- Partner with operations and branch managers to ensure invoices align with contracts, bids, and work orders
- Support accurate job cost reporting, margin analysis, and operational decision-making
Month-End Close & Reporting
- Own AP-related close activities, including accruals, reconciliations, and cutoff procedures
- Reconcile the AP subledger to the general ledger in Sage Intacct
- Prepare AP aging, cash requirements, and vendor spend reports
- Support budgeting, forecasting, and cash flow planning
Compliance & Audit
- Oversee 1099 preparation, review, and filing for vendors and subcontractors
- Maintain audit-ready documentation and support internal and external audits
- Ensure compliance with company policies and applicable accounting standards
Systems & Tools
- Sage Intacct (required): AP, Purchasing, Job Costing, and Dimensions
- AP automation and document management tools
- Microsoft Excel (advanced), Google Workspace
Qualifications
- 5+ years of accounts payable experience, with at least 2 years in a supervisory or manager role
- Required hands-on experience with Sage Intacct
- Strong understanding of job costing in service-based industries
- Experience managing high-volume, multi-entity or multi-branch AP environments
- In-depth knowledge of 1099 reporting requirements
Skills & Competencies
- Strong leadership and team development skills
- Excellent attention to detail and process discipline
- Ability to partner effectively with operations and field leadership
- Strong analytical, problem-solving, and communication skills
- Ability to manage deadlines in a fast-paced, operationally driven environment
Work Environment
- Office-based
- Extended hours may be required during month-end and year-end close
Preferred Attributes (Not Required)
- Experience in the landscape, construction, or facilities services industries is a plus
- Familiarity with construction-style or project-based job costing is a plus
- Experience implementing or optimizing AP workflows in Sage Intacct
- Background in process improvement or AP automation initiatives
Job Type: Full-time
Pay: From $95,000.00 per year
Work Location: In person
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