- Efficiently manage multiple calendars and inboxes
- Prioritize and schedule meetings, ensuring optimal use of the Executive's time.
- Streamline communication and maintain a well-organized inbox.
- Create, manage, and maintain comprehensive schedules for the Executive, considering priorities and time-sensitive tasks.
- Provide a clear roadmap for the day, week, and month to best utilize time and forecast what makes the best use of travel
- Handle all aspects of travel arrangements, including flights, accommodations, and ground transportation.
- Ensure the executive's travel plans align with business objectives and personal preferences.
- Adapt quickly to changes in travel itineraries and proactively address any issues that may arise.
- Must be available remotely, 24/7 when the Executive is traveling (50-70% of the time)
- Plan and coordinate various events, including team-building activities and board meetings.
- Collaborate with internal and external stakeholders to ensure seamless execution of events.
- Anticipate and address logistical challenges to guarantee successful events.
- Full time, onsite.
- Act as a point of contact for colleagues and external partners in the executive's absence.
- Handle any assigned work from C-Suite staff or as directed by CEO.
- Proven experience as an executive/personal assistant.
- Exceptional organizational and multitasking abilities.
- Strong interpersonal and communication skills.
- Proficient in calendar and inbox management.
- Flexibility to adapt to changing priorities and travel schedules.
- Discretion and confidentiality in handling sensitive information.
-
Executive Assistant
6 days ago
CANiK West Palm Beach, United StatesThe Executive Secretary's role is to support the Senior Management team in providing administrative support and assist with various duties. Fluency in the Turkish language is a requirement. · Responsibilities · Responsible for complete calendar management · Ability to handle hi ...
-
Executive Assistant
2 weeks ago
TBG | The Bachrach Group West Palm Beach, United StatesSeeking a second Executive Assistant to a Managing Partner of a Private Equity firm. · Responsibilities: · Ability to anticipate the needs of the MP (to be developed over time) · Confidently book both domestic and international travel, proficient with travel apps, and experience ...
-
Executive Assistant
1 week ago
garciastromberg West Palm Beach, United StatesAbout · garciastromberg is an innovative architecture and interior design studio dedicated to crafting spaces that resonate with the unique essence of their surroundings, spanning from urban environments to the most intimate personal scales. For over 40 years we have created desi ...
-
Executive Assistant
1 week ago
Yoh, A Day & Zimmermann Company Palm Beach, United StatesThe Executive Assistant will provide a wide range of professional and personal support for a very high-level executive, along with coordination for office. This role is the key gatekeeper and coordinator for the executive, which requires a high level of judgment and discretion al ...
-
Executive Assistant
18 hours ago
Seacoast Bank Stuart, United StatesJob Description · Job DescriptionJOB SUMMARY: · The Executive Assistant supports executive officer(s) by fulfilling administrative tasks as appropriate for the business area and other executive officers. The Executive Assistant must be able to work both collaboratively and indepe ...
-
Executive Assistant to CEO
3 weeks ago
Private Label Staff Jupiter, United StatesJob Description · Job DescriptionSalary: · POSITION SUMMARY · We are seeking a highly organized and detail-oriented individual to fill the role of Personal/Executive Assistant. The ideal candidate will be local to Jupiter, FL and occasionally be willing to provide 24/7 support. ...
-
Executive Personal Assistant
3 weeks ago
Florida Land Fund Management LLC Jupiter, United StatesJob Description · Job DescriptionPosition Title: Executive Personal Assistant · Reports to: COO · Secondary Executive Team · FLSA: Non-Exempt Hourly · Type of Position: Full Time · Qualifications: Four years minimum experience in property management or allied field. Expert knowl ...
-
executive assistant
2 weeks ago
Randstad US west palm beach, United Statesexecutive assistant. · + west palm beach , florida · + posted may 6, 2024 · **job details** · summary · + $ $36.05 per hour · + temp to perm · + bachelor degree · + category office and administrative support occupations · + referenceAB_4529503 · job details · We are seeking a hig ...
-
Executive Assistant
2 weeks ago
Randstad North America, Inc. West Palm Beach, United StatesWe are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our client's executive team. The ideal candidate will be a detail-oriented individual with excellent communication skills and the ability to thriv Executive Assistant, Executiv ...
-
Executive Assistant
3 weeks ago
Vensure Employer Services Port Saint Lucie, United StatesAbout Us · We are committed to harnessing innovation focused on solving some of the world's most pressing environmental challenges. Our unique approach combines technology, sustainability, and agriculture to create a positive impact on the environment, local communities, and the ...
-
Executive Assistant
2 weeks ago
Gehring Group Palm Beach Gardens, United StatesJob Description · Job DescriptionGehring Group is only as strong as the success of our people, which is why we take great pride in not only hiring the best ones, but also creating a workplace that empowers every person who walks through the door. When you work for Gehring Group, ...
-
Executive Personal Assistant
6 days ago
The Calendar Group o/b/o Private Client Palm Beach, United StatesOur client is seeking an Executive Personal Assistant in Palm Beach, FL, to provide comprehensive support to a high-level Executive. The ideal candidate will be adaptable to shifting priorities and time-sensitive tasks, have excellent organizational skills, and be highly motivate ...
-
Executive Assistant
1 week ago
Wellington Management Company, LLP Palm Beach, United StatesAbout Us · Wellington Management offers comprehensive investment management capabilities that span nearly all segments of the global capital markets. Our investment solutions, tailored to the unique return and risk objectives of institutional clients in more than 60 countries, dr ...
-
Executive Assistant
3 weeks ago
Crawford Thomas Recruiting Jupiter, United StatesExecutive Assistant Job Description · Join our client and embark on an exciting and rewarding career as an Executive Assistant. We are seeking a highly motivated individual with exceptional communication skills that will support our team's vision for exceptional service. · Execut ...
-
Construction Executive Assistant
8 hours ago
Florida Construction Connection West Palm Beach, United StatesJob Description · Job DescriptionTitle: Construction Executive Assistant – C Suite (West Palm Beach, FL) · DO YOU WANT · • To support CEO and Executive Team and make a direct impact on a growing company? · • To have the opportunity to learn more about the luxury home building bus ...
-
Executive/Personal Assistant
2 weeks ago
Private Label Staff West Palm Beach, United StatesJob Description · Job DescriptionSalary: · ABOUT US · We are based in Jupiter, FL, and are a pioneering biopharmaceutical company dedicated to advancing science and enhancing lives. Specializing in innovative therapeutics and technology, We collaborate to discover and deliver br ...
-
Agent's Executive Assistant
4 weeks ago
Vivian Suarez - State Farm Agent West Palm Beach, United StatesROLE DESCRIPTION: · As Agent's Executive Assistant - State Farm Agent Team Member with Vivian Suarez - State Farm Agent, you equip our agency to continually achieve its goals. You empower our agency by implementing and supporting office policies and consistently ensuring the exec ...
-
Agent's Executive Assistant
2 weeks ago
Vivian Suarez - State Farm Agent West Palm Beach, United StatesJob Description · Job DescriptionROLE DESCRIPTION: · As Agent's Executive Assistant - State Farm Agent Team Member with Vivian Suarez - State Farm Agent, you equip our agency to continually achieve its goals. You empower our agency by implementing and supporting office policies a ...
-
Agent's Executive Assistant
2 weeks ago
giselle thackrey - State Farm Agent West Palm Beach, United StatesPosition Overview · Are you outgoing and customer-focused? Do you enjoy working with the public? If you answered yes to these questions, working for a State Farm independent contractor agent may be the career for you State Farm agents market only State Farm insurance and financia ...
-
Executive Administrative Assistant
4 weeks ago
LaborMAX West Palm Beach, United StatesMinimum Qualifications: · - High School diploma or equivalent. · -Five to Seven Years of Secretarial and administrative experience. · -Two Years in local goverment administration. · -Typing Skills 45wpm. · -Requires demonstrated ability to utilize personal computer and office sof ...
Senior Executive Assistant - Hobe Sound, United States - Private Label Staff
Description
ABOUT USOur company, based in Jupiter FL, is a pioneering biopharmaceutical company dedicated to advancing science and enhancing lives. Specializing in innovative therapeutics and technology, we collaborate to discover and deliver breakthrough medicines across diverse therapeutic areas, driving industry innovation and contributing to global healthcare improvement.
POSITION SUMMARY
We are seeking a highly organized and detail-oriented individual to fill the role of Personal/Executive Assistant. The ideal candidate will be local to Jupiter, FL and must be willing to provide 24/7 support as needed. This position requires a proactive professional who can efficiently manage calendars, inboxes, travel arrangements, events, projects and more. The ideal candidate will thrive in a fast-paced environment, exhibit excellent communication skills, and be adept at handling a wide range of responsibilities while proactively anticipating needs and learning preferences of those they work with regularly.
RESPONSIBILITIES
Calendar and Inbox Management