Office Manager - New Orleans
6 hours ago
Job description
Job Title:
Office Manager
Location:
Headquarters, Magazine Street, New Orleans LA
Job Type:
Full-Time
Reports To:
Controller
Be the heart of our office and a key player in our financial operations Mignon Faget is a dynamic, multi-location retail company seeking a proactive, detail-oriented Office Manager to oversee our headquarters operations.
In this role, you'll be the go-to person for keeping the office running smoothly, ensuring our visitors have a great first impression, and supporting essential financial functions like payroll, accounts payable, and accounts receivable.
If you're equally comfortable welcoming guests, balancing books, and making sure the office hums along efficiently, we'd love to meet youWhat You'll Do
Oversee day-to-day office operations and ensure a clean, organized, and professional work environment
Manage vendor relationships, office supplies, equipment maintenance, and service providers
Greet and assist visitors, clients, and vendors with professionalism and warmth
Answer calls, manage emails, and ensure smooth communication across departments
Manage mail, deliveries, and meeting room schedules
Process vendor invoices, payments, and account reconciliations (AP)
Prepare and send customer invoices, record payments, and follow up on past-due accounts (AR)
Assist with payroll processing, maintain accurate records, and support month-end closing tasks
Help prepare reports and documentation for leadership and auditors
What We're Looking For
High School Diploma or equivalent; Associate's or Bachelor's Degree in Business Administration, Accounting, or a related field preferred
3+ years of experience in office management, bookkeeping, or administrative roles with financial responsibilities
Comfortable juggling multiple priorities in a fast-paced environment
Skilled with Microsoft Office Suite and accounting software (QuickBooks, NetSuite, Sage, or similar)
Strong communication, organizational, and problem-solving skills
Discreet and dependable when handling sensitive financial and personnel information
Retail or multi-location business experience is a plus
Job Type:
Full-time
Benefits:
401(k)
Dental insurance
Health insurance
Paid time off
Parental leave
Vision insurance
Work Location:
In person
We are proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and the businesses we support.
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