- Proposal Writing and Document Preparation
- Develop high-quality, compelling, and compliant written proposals, responses, and presentations that clearly articulate the value proposition and differentiators.
- Collaborate with subject matter experts (SMEs) and technical teams to gather information and ensure the accuracy and relevance of proposal content.
- Tailor proposals to reflect the strategic goals of the potential client, incorporating persuasive writing techniques and clear, concise language.
- Manage multiple proposal responses simultaneously, ensuring all are crafted and submitted on schedule.
- Read, analyze, and interpret customer-specific RFPs to determine the best approach and presentation of the response.
- Gather necessary content from stakeholders, experts, and other contributors to comply with the requirements.
- Ensure grammatical and technical accuracy of content submitted to customers.
- Coordination and Collaboration
- Work closely with the Proposal Manager to create, develop, and manage the technical proposal response outline.
- Assist in assembling artifacts and communicating win strategy for new procurement efforts by creating PowerPoint presentations and storyboards.
- Help Proposal Manager organize deliverables and other content into response templates.
- Participate in weekly departmental meetings and collaborate with cross-functional teams on proposals.
- Editing and Quality Assurance
- Perform routine quality and compliance reviews of technical proposal documents to ensure 100% compliance with RFP requirements and compelling responses.
- Review edit, and/or write/rewrite content from and in coordination with cross-functional teams, focusing on accuracy, readability, sufficient detail, and brevity.
- Apply proposal-level domain knowledge of relevant technologies to write basic content for further development by SMEs.
- Research and Analysis
- Work with BD to assist with external environmental research to understand current and future customers, as well as the competitive landscape.
- Help build and maintain detailed profiles on current and future competitors and customers using various methods of research.
- Analyze FOIA requests, pulling out detailed information from competitors' winning responses.
- Documentation Management and Process Improvement
- Manage and organize proposal documentation, maintaining a comprehensive database of all proposal inputs, drafts, and final submissions.
- Contribute to the continuous improvement of the proposal process by identifying and implementing enhancements to tools, templates, and procedures.
- Assist in the development and updating of a standardized proposal library, including templates, case studies, and frequently used responses.
- Assist with the administration of the production of the proposal, including formatting, editing, printing, assembling, and shipping the proposal response per Company and RFP process/deadlines.
- Bachelor's degree in English, Journalism, Communications, Marketing, or a related field.
- Minimum of 5 years of experience in proposal writing, preferably within the Tolling/ITS sector.
- Demonstrated ability to produce compelling, well-structured, and detailed documents under tight deadlines.
- Excellent written and verbal communication skills, with a keen eye for detail.
- Familiarity with tools and software used in proposal development, such as Microsoft Office (Word, Excel, PowerPoint), Adobe Acrobat, and proposal management software like Qvidian, Loopio, or RFPIO.
- Ability to utilize collaboration platforms (e.g., SharePoint) to manage documents and coordinate with team members.
- Excellent written and verbal communication and presentation skills.
- Strong attention to detail to ensure accuracy and completeness of proposals.
- Ability to maintain high-quality standards even under pressure and tight deadlines.
- Strong attention to detail to ensure accuracy and completeness of proposals.
- Ability to maintain high-quality standards even under pressure and tight deadlines.
- Understanding or ability to quickly learn of the technical aspects related to the industry.
- Ability to conduct thorough and efficient research to gather necessary data and insights for proposal content.
- Editing: Strong editing skills to refine proposal content for clarity, tone, and compliance with RFP requirements
- Ability to conduct quality checks and reviews to ensure that proposals adhere to all guidelines and maintain a high standard of quality.
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Proposal Writer - Dallas, United States - Stelvio Group
Description
Proposal Writer
Location: Dallas, TX (Hybrid Working)
Salary: Circa $120k
Reports to: Proposal Manager
Job Summary:
On behalf of our client, we are hiring for a Proposal Writer who is instrumental in crafting detailed, persuasive, and compliant proposals in response to client requests for proposals (RFPs). This role requires a keen ability to synthesize technical information and business concepts into clear, coherent narratives that align with client specifications and company goals. The ideal candidate is detail-oriented, possesses excellent writing and research skills, and has a strong background in proposal preparation within a competitive industry.
Key Responsibilities:
Education and Experience:
Required Skills/Abilities:
