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    Proposal Writer - Dallas, United States - Stelvio Group

    Stelvio Group
    Stelvio Group Dallas, United States

    3 weeks ago

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    Description

    Proposal Writer

    Location: Dallas, TX (Hybrid Working)

    Salary: Circa $120k

    Reports to: Proposal Manager

    Job Summary:

    On behalf of our client, we are hiring for a Proposal Writer who is instrumental in crafting detailed, persuasive, and compliant proposals in response to client requests for proposals (RFPs). This role requires a keen ability to synthesize technical information and business concepts into clear, coherent narratives that align with client specifications and company goals. The ideal candidate is detail-oriented, possesses excellent writing and research skills, and has a strong background in proposal preparation within a competitive industry.

    Key Responsibilities:

    • Proposal Writing and Document Preparation
    • Develop high-quality, compelling, and compliant written proposals, responses, and presentations that clearly articulate the value proposition and differentiators.
    • Collaborate with subject matter experts (SMEs) and technical teams to gather information and ensure the accuracy and relevance of proposal content.
    • Tailor proposals to reflect the strategic goals of the potential client, incorporating persuasive writing techniques and clear, concise language.
    • Manage multiple proposal responses simultaneously, ensuring all are crafted and submitted on schedule.
    • Read, analyze, and interpret customer-specific RFPs to determine the best approach and presentation of the response.
    • Gather necessary content from stakeholders, experts, and other contributors to comply with the requirements.
    • Ensure grammatical and technical accuracy of content submitted to customers.
    • Coordination and Collaboration
    • Work closely with the Proposal Manager to create, develop, and manage the technical proposal response outline.
    • Assist in assembling artifacts and communicating win strategy for new procurement efforts by creating PowerPoint presentations and storyboards.
    • Help Proposal Manager organize deliverables and other content into response templates.
    • Participate in weekly departmental meetings and collaborate with cross-functional teams on proposals.
    • Editing and Quality Assurance
    • Perform routine quality and compliance reviews of technical proposal documents to ensure 100% compliance with RFP requirements and compelling responses.
    • Review edit, and/or write/rewrite content from and in coordination with cross-functional teams, focusing on accuracy, readability, sufficient detail, and brevity.
    • Apply proposal-level domain knowledge of relevant technologies to write basic content for further development by SMEs.
    • Research and Analysis
    • Work with BD to assist with external environmental research to understand current and future customers, as well as the competitive landscape.
    • Help build and maintain detailed profiles on current and future competitors and customers using various methods of research.
    • Analyze FOIA requests, pulling out detailed information from competitors' winning responses.
    • Documentation Management and Process Improvement
    • Manage and organize proposal documentation, maintaining a comprehensive database of all proposal inputs, drafts, and final submissions.
    • Contribute to the continuous improvement of the proposal process by identifying and implementing enhancements to tools, templates, and procedures.
    • Assist in the development and updating of a standardized proposal library, including templates, case studies, and frequently used responses.
    • Assist with the administration of the production of the proposal, including formatting, editing, printing, assembling, and shipping the proposal response per Company and RFP process/deadlines.

    Education and Experience:

    • Bachelor's degree in English, Journalism, Communications, Marketing, or a related field.
    • Minimum of 5 years of experience in proposal writing, preferably within the Tolling/ITS sector.
    • Demonstrated ability to produce compelling, well-structured, and detailed documents under tight deadlines.
    • Excellent written and verbal communication skills, with a keen eye for detail.
    • Familiarity with tools and software used in proposal development, such as Microsoft Office (Word, Excel, PowerPoint), Adobe Acrobat, and proposal management software like Qvidian, Loopio, or RFPIO.
    • Ability to utilize collaboration platforms (e.g., SharePoint) to manage documents and coordinate with team members.

    Required Skills/Abilities:

    • Excellent written and verbal communication and presentation skills.
    • Strong attention to detail to ensure accuracy and completeness of proposals.
    • Ability to maintain high-quality standards even under pressure and tight deadlines.
    • Strong attention to detail to ensure accuracy and completeness of proposals.
    • Ability to maintain high-quality standards even under pressure and tight deadlines.
    • Understanding or ability to quickly learn of the technical aspects related to the industry.
    • Ability to conduct thorough and efficient research to gather necessary data and insights for proposal content.
    • Editing: Strong editing skills to refine proposal content for clarity, tone, and compliance with RFP requirements
    • Ability to conduct quality checks and reviews to ensure that proposals adhere to all guidelines and maintain a high standard of quality.
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