Financial Administration Analyst - Chicago, United States - University of Chicago

Description

Location:
Chicago, IL


Job Description:
Issue invoices on a monthly basis for 19 OSRF facilities and 14 departmental cores.

Manage communication with investigators and core directors regarding invoice disputes, modifications, or concerns and make necessary adjustments in the billing system in a timely manner.

Partner with core directors to ensure usage data is timely and accurately loaded into the billing system.

Coordinate with the Sr. Business Support Assistant to issue past-due notifications monthly.

Maintain investigator accounts in the AIMS system.

Work with Senior Accountant to process ARC complex procurement requests, including standing orders, vendor set-up, and other special requests; assist cores with procurement requests as needed.

Accurately record and submit monthly billing for several ARC services including SSTs, Transnetyx, and Gnotobiotics.

Point of contact for Isoflurane ordering in the ARC.

Main point of contact between the core management system support and the core directors through system implementation and as ongoing troubleshooting support; act as key system expert and maintain familiarity of system from all user types.

Work with the Cancer Center to ensure we have the latest Cancer Center Member list; responsible for ensuring the members are accurately listed in the billing system.

Monitor, update, and correct service rates in the billing system and on individual core websites.

Maintain high level of professionalism in all written and verbal communication with internal/external core users and with core directors.

Embrace the E4 Leadership Principles (Engage, Evolve, Excel, Equality) and continually strive for process improvement; engage in E4L events throughout the ARC and OSRF.

Helps to prepare monthly reports, conducts and correct errors in accounts using existing procedures that are in place, and provides advice on the financial impact of human resources and academic affairs decisions.

Works with other administrators on the procurement process, allocates expenditures for authorization, and advises in communications regarding funding agencies, subcontractors, and others at the instruction and direction of others.

Performs other related work as needed.

Preferred Qualifications

Education:
Bachelorâs degree in finance, accounting, or business.


Experience:
2 years or more of relevant work experience.

Experience working within a scientific setting or strong understanding of biological sciences.

Preferred Competencies
Knowledge of Microsoft Outlook, Word, Excel and PowerPoint.

Excellent written and verbal communication skills.

Strong customer service skills.

Ability to work independently and with a team.

Demonstrates a sense of urgency when responding to clients emails/requests, responding in a timely manner.

Ability to work under pressure, manage competing time-sensitive deadlines and priorities in a fast-paced environment.

Capacity to handle multiple tasks in a short amount of time.

Ability to be proactive when necessary.

Working Conditions
Required to sit and/or stand for prolonged periods of time.

Ability to use standard office equipment.

May require walking between facilities and core.

Application Documents
Resume (required)

Cover Letter (preferred)

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law.

For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call or submit a request via the Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information.

The Report can be accessed online at:
Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL

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