Secretary 1 - Torrington, United States - State of Connecticut

Description

Introduction

Are you seeking a clerical opportunity? Join the Connecticut Department of Aging and Disability Services as a Secretary 1. The Department of Aging and Disability Services (ADS) is looking for experienced individuals in multiple locations: Bridgeport, Danbury, Hartford, Torrington, Windsor. Be part of our mission to enhance the independence and well-being of people with disabilities and older adults in Connecticut. Bilingual candidates are welcomed.

About Us: The Connecticut Department of Aging and Disability Services (ADS) is dedicated to enhancing the quality of life in our community through various tailored programs and services for Connecticut's citizens. With a focus on leadership, advocacy, education, and accessibility, we aim to provide integrated solutions that support independence and dignity. Join us in advocating for the rights and well-being of our residents and serving as a crucial resource on aging and disability issues at the state level.

Position Highlights:

• Work Schedule: Monday - Friday
• Work Hours: Full-time, 40 hours per week, Monday - Friday
• Locations: Bridgeport, Danbury, Hartford, Torrington, Windsor
• Work Environment: Hybrid

What We Can Offer You:

• Visit our new page
• The opportunity to work for a Forbes top company: 'Forbes' - State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule
• Professional growth and development opportunities
• A healthy environment for all employees

In This Role, You Will Be:

• Assisting consumers in accessing services by gathering demographic and other required information
• Scheduling appointments
• Composing correspondence
• Maintaining case files
• Providing customer service over the phone and in person

Start with us. Stay with us. Grow with us.

Selection Plan

For Assistance in Applying:

Please or our Applicant Tips on How to Apply

Please Note: In order to receive educational credits toward qualification for this job posting, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the recruiter listed on this job posting.

Please Note: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.

To Apply:

• In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on the job opening. The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.
• You must specify your qualifications on your application. You will be unable to make revisions once you submit your application for this posting to the JobAps system.
• In order to comply with, the State of Connecticut is no longer asking for resumes during the initial application process.
• All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate's obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to.
• This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules.

Important Next Step Information for After You Apply:

• Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
• This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.
• Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualifications for this position. These documents may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.
• The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
• Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position. Read through this helpful link to.
• Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State Employees which is available at

Connect With Us:

• Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process.
• Updates will be available through your JobAps portal account. If you have any questions pertaining to this recruitment please contact Pamela Rochette via email at.

Purpose of Job Class (Nature of Work)

In a state agency this class is accountable for performing a full range of secretarial support functions.

Examples of Duties

Performs a variety of secretarial duties as described in the following areas:

• TYPING: Using computers, tablets, and other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.; Proofreads for content; Edits using knowledge of grammar, punctuation and spelling.
• FILING: Designs office filing systems; Organizes and maintains files (including confidential files); Maintains, updates and reviews reference materials and manuals.
• CORRESPONDENCE: Composes routine letters/memoranda, etc. (e.g., standard replies and acknowledgement letters) for supervisor's signature.
• REPORT WRITING: Compiles information from standard sources and prepares data reports (e.g., number of forms processed during the month).
• INTERPERSONAL: Greets and directs visitors; Answers phones and takes messages; Answers questions requiring knowledge of terminology, organization, supervisor's responsibilities, etc. (e.g., appropriate referrals, general purpose of the unit).
• PROCESSING: Scans correspondence; Pulls and attaches related materials; Reviews, routes and prioritizes mail.
• SECRETARY: Arranges and coordinates meetings (including space and equipment); Writes minutes of meetings, lectures, conferences, etc. from rough draft; Takes notes and/or meeting minutes; Prepares expense accounts; Makes travel arrangements.
• OFFICE MANAGEMENT: Maintains an inventory of supplies and equipment; Orders supplies when necessary; Completes, processes, and maintains paperwork for purchasing (e.g., orders, requisitions, invoices, etc.); Maintains time and attendance records;
Performs related duties as required

Knowledge, Skill and Ability

• Considerable knowledge of office systems and procedures; proper grammar, punctuation and spelling;
• Knowledge of business communications; business math;
• Skills interpersonal skills; oral and written communication skills;
• Ability to schedule and prioritize office workflow; operate office equipment which includes computers, tablets, and other electronic equipment; operate office suite software; take notes (shorthand, speedwriting or other method acceptable to the supervisor).

Minimum Qualifications - General Experience

Two (2) years of experience above the routine clerk level in office support or secretarial work.

Minimum Qualifications - Substitutions Allowed

College training in the secretarial sciences may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of one (1) year.

Preferred Qualifications

• Experience with Microsoft Word, Excel, Outlook, Teams and Zoom including composing correspondences and scheduling meetings.
• Experience organizing, prioritizing, and managing more than one task while meeting deadlines.
• Experience communicating with internal and external stakeholders.
• Experience with customer service.
• Experience working with individuals with disabilities.

Conclusion

An Affirmative Action/Equal Opportunity Employer

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

Overview

Employee Benefits As a State of Connecticut employee, you may be entitled to various benefits that are not only attractive but may also be portable if your career leads you to other state service avenues. From health & dental insurance to retirement plans, the State of Connecticut offers an array of benefits. Depending on your position, you could also enjoy accrued vacation, personal and sick leave, and supplemental benefits programs such as life insurance and tuition reimbursement. Make a difference in someone's life and enjoy the perks of being a State of Connecticut employee.