Attendance Specialist - Gilbert, United States - Gilbert Public Schools District

Description

JOB DESCRIPTION

Gilbert Unified School District

Purpose Statement:

The job of Attendance Specialist is done for the purpose/s of registering children; collecting and maintaining student attendance information at the assigned site; meeting district, state and federal requirements relating to attendance processes including parent notification; preparing and distributing attendance reports and materials; providing clerical support at school site; and communicating various information regarding activities.

Essential Functions

Communicates with parents, students, staff, etc. in person, by telephone or letter for the purpose of providing information on a variety of attendance issues and meeting district and state absence notification requirements.

Compiles student records (e.g. birth certificates, transfers, immunizations, etc.) for the purpose of meeting state, federal and/or district requirements.

Ensures accuracy of attendance records, including verification of forgeries and truancies and/or signing students in/out for the purpose of complying with State laws governing attendance accounting.

Evaluates situations (e.g. involving other staff, students, parents, the public, police, probation department, etc.) for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.

Maintains a variety of attendance records, schedules, and files (manual and computer) (e.g. contact and telephone logs, student attendance, cash receipts, etc.) for the purpose of documenting and/or providing reliable information.

Performs enrollment and un-enrollment activities (e.g. updating automated student information system, preparing permanent student record and cumulative folders, etc.) for the purpose of ensuring compliance with financial, legal, state or federal requirements.

Prepares a variety of reports and written materials (e.g. passes, standardized and special attendance reports, letters to parents, etc.) for the purpose of conveying information regarding school and/or district activities and procedures.

Processes documents and materials (e.g. attendance records, student placement, disciplinary and/or suspension notices, homework requests, etc.) for the purpose of complying with local, state and federal attendance requirements.

Responds to inquiries from a variety of individuals (e.g. staff, parents, students, etc.) for the purpose of providing information and/or direction.

Screens telephone calls for the purpose of directing to appropriate personnel and/or taking messages.

Other Functions

Assists other personnel as may be required for the purpose of supporting them in the completion of their work activities.

Job Requirements: Minimum Qualifications

Skills, Knowledge and Abilities

SKILLS are required to perform multiple, non-technical tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skills required to satisfactorily perform the functions of the job include: applying pertinent codes, policies, regulations and/or laws; operating standard office equipment; performing standard clerical procedures; preparing and maintaining accurate records; keyboarding; and utilizing pertinent software applications.
KNOWLEDGE is required to perform basic math, including calculations using fractions, percent, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and solve practical problems. Specific knowledge required to satisfactorily perform the functions of the job includes: none specified
ABILITY is required to schedule activities and/or meetings; routinely gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to independently work with others in a wide variety of circumstances; work with data utilizing defined and similar processes; and operate equipment using defined methods. Ability is also required to work with a diversity of individuals and/or groups; work with data of widely varied types and/or purposes; and utilize specific, job-related equipment. In working with others, problem solving is required to analyze issues and create action plans. Problem solving with data frequently requires independent interpretation of guidelines; and problem solving with equipment is limited. Specific abilities required to satisfactorily perform the functions of the job include: being attentive to detail; communicating with diverse groups; meeting deadlines and schedules; working under time constraints; and maintaining confidentiality and working with frequent interruptions.

Responsibility

Responsibilities include: working under direct supervision using standardized routines; leading, guiding, and/or coordinating others; and operating within a defined budget. Utilization of some resources from other work units is often required to perform the job's functions. There is a continual opportunity to have some impact on the Organization's services.

Working Environment

The usual and customary methods of performing the job's functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity. Generally the job requires 80% sitting, 10% walking, and 10% standing. The job is performed under a generally hazard free environment.
Experience
Job related experience is desired Education
High School diploma or equivalent.
Required Testing
None
Continuing Educ. / Training
None Specified
Certificates & Licenses
None Specified
Clearances
Criminal Justice Fingerprint/Background Clearance FLSA Status
Non Exempt Approval Date
July 1, 2020 Salary Grade
Grade 111 JR/HS-10 Months
Elem- 10.5 Months