executive administrative assistant of learning services - , CO, United States - Englewood Schools

Description

Position Type:
Secretarial/Clerical/Secretary

Date Posted:
3/11/2024

Location:
Roscoe Davidson Administration Building

Date Available:
07/01/2024

Closing Date:
See postingEFFECTIVE: July 1, 2024
8 hrs/day
229 days/year
Hourly, Non-exempt
Benefits Eligible: Yes
Link to Benefits Summary

POSITION SUMMARY:
This position is responsible for supporting the Learning Services department by performing administrative and secretarial functions for the Deputy Superintendent, Director of Secondary Success, Director of Learning Services, and the Learning and Assessment Coordinator. These duties include, but are not limited to, data entry, recordkeeping, database management, reporting, budgeting, inventory, purchasing, billing, preparing financials, renewing subscriptions, scheduling meetings, maintaining calendars, answering phones, routing calls, typing correspondence, analyzing reports, organizing and maintaining files, training, processing and distributing mail. May assist with translation and/or communication using second language skills if applicable. Develop and promote good community relations among stakeholders.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Provide excellent customer service.
• Manage employee files, including budget information, location, schedules, etc.
• Process purchase requests, invoices, timesheets, mileage reports, work orders, etc., using online systems.
• Generate, analyze and submit required District, State, and Federal reports.
• Provide guidance, troubleshooting, and training on equipment or systems such as Frontline, Infinite Campus, iAttend, and Infinite Visions.
• Establish and maintain files, records, and subscriptions.
• Create and maintain spreadsheets, forms, newsletters, bulletins, agendas, etc.
• Answer phones and route calls appropriately.
• Schedule and coordinate events, meetings, trainings, and activities.
• Maintain calendars for all members of the team.
• Order and maintain inventory.
• Actively participate in required training and audits.
• Establish student, staff, and parental rapport that allows for a proactive response to potential problems.
• Apply and implement knowledge, skills, and new understandings to support the system and processes.
• Schedule, coordinate, attend, and take meeting minutes for the District Accountability Committee (DAC).
• Perform other related duties as assigned or requested.

SUPERVISION/TECHNICAL RESPONSIBILITIES:
Provide assistance with interviews, training new hires, assigning and directing work, providing performance feedback, addressing complaints and resolving problems.

BUDGET AND/OR RESOURCE RESPONSIBILITIES:
Maintain accurate recordkeeping.
Collaborate in creating and managing budgets for Learning Services, the Director of Secondary Success, Instructional Technology - PK-8 STEAM Coordinator, and the Learning and Assessment Coordinator.
Submit accurate reports on time as funding may be associated.

The education/training/experience, license/certification, general expectations, physical demands, and work environment factors described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION/TRAINING/EXPERIENCE:
High school graduate or equivalent.
Bachelor's degree (preferred).
Bilingual (preferred).
Three (3) years job related experience (preferred).
English fluency will be determined through the interview process.

LICENSES OR CERTIFICATIONS:
Valid Colorado Driver's License.

GENERAL EXPECTATIONS:
Is flexible and adaptable to change.
Has advanced computer/technology skills.
Has the ability to work with individuals with diverse backgrounds and abilities.
Has the ability to work cooperatively with supervisors and co-workers.
Has the ability to understand and follow complex oral and written instructions.
Has the ability to perform responsibilities without the necessity of close supervision.
Has the ability to effectively communicate with the School District community.
Has the ability to analyze, instruct, negotiate, coordinate, communicate, problem solve and use interpersonal skills.
Has the ability to compare, compute, synthesize and evaluate.
Has the ability to meet attendance standards and work the hours necessary to perform the essential functions.
Maintain a predictable daily schedule with the occasional need to flex your schedule to accommodate before and after school events.
Maintain confidentiality.
Maintain a generally positive attitude.
Observe all District policies and procedures.
Adhere to federal and state legislation, regulations, and policies.

ESSENTIAL PHYSICAL REQUIREMENTS:
Frequent lifting 5 (five) to 10 (ten) pounds.
Occasional lifting of up to fifty (50) pounds.
Frequent sitting, bending, walking, and standing.
Occasional stooping, kneeling, squatting, and reaching.
Eye/hand coordination (e.g., typing, ten key).
Concentrated reading/writing/mathematics.
Visual concentration on equipment.

WORK ENVIRONMENT:
The noise level in the work environment is usually quiet.
Mostly clean and comfortable.

REPORTS TO:
Deputy Superintendent

LOCATION:
Roscoe Davidson Administration Building.

COMPENSATION:
Hour rate $ $28.79 per hour, depending on education and prior related experience.

ADDITIONAL INFORMATION:
New hires or rehires will be responsible for the fingerprint processing fee required for background checks through the Colorado Bureau of Investigation.
CLOSING DATE:

This position will close 5 days from the date of the posting or once the vacancy has been filled.

APPLICATION INSTRUCTIONS:
All interested and qualified applicants must complete an online application at Incomplete applications and resumes received in lieu of applications will not be considered. Selected applicants will be contacted for an interview.
This job description is not intended to create any express or implied contract of employment or expectancy of continued employment for any definite term.

In compliance with Titles VI & VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination in Employment Act of 1967, the Americans with Disabilities Act and Colorado law, Englewood Schools does not unlawfully discriminate on the basis of disability, race, creed, color, sex, gender identity, sexual orientation, marital status, religion, national origin, ancestry, age, or need for special education services in admissions, access to, treatment, or employment in educational programs or activities which it operates. Inquiries or complaints may be referred to Dr. Rana Razzaque, Director of Opportunity, Access & Inclusion,4101 S. Bannock Street, Englewood, CO 80110, , or to the Office for Civil Rights, U.S. Department of Education, Region VIII, Federal Office Building, 1244 North Speer Blvd., Suite 310, Denver, CO 80204.