Records & Administrative Coordinator - Charlotte - Russell Tobin

    Russell Tobin
    Russell Tobin Charlotte

    2 days ago

    Description

    Russell Tobin's client, a a world leader in heating, air-conditioning and refrigeration solutions company, is hiring a Records & Administrative Coordinator in Charlotte, NC.

    A high number of candidates may make applications for this position, so make sure to send your CV and application through as soon as possible.

    Job Title: Records & Administrative Coordinator (Onsite)

    Location: Charlotte, NC - Onsite

    Schedule: Monday–Friday, 8:00 AM – 5:00 PM

    Pay Rate: $18–$21 per hour

    Job type: 1 contract w/ pos of ext

    Position Summary

    We are seeking a detail-oriented and highly organized Records & Administrative Coordinator to support daily operations through effective records management and administrative coordination. This role is responsible for maintaining company records and publications, supporting accounts receivable processes, and assisting with procurement and warranty administration.

    The ideal candidate thrives in a structured environment, can manage multiple priorities, and is comfortable working independently while collaborating across teams.

    Key Responsibilities

    Records & Documentation Management

    • Coordinate and organize company records and publications
    • Maintain standard procedures for compiling, sorting, and locating knowledge materials (books, documents, drawings, film, and related materials)
    • Ensure materials are properly maintained for current and future use

    Administrative & Operational Support

    • Data management and Accounts Receivable support
    • Job management coordination
    • Warranty support (registration, cost recovery, and claim processing)

    Procurement & Financial Support

    • Process parts orders
    • Create and manage purchase orders
    • Execute credit memos, invoice cancellations, and cost transfers

    Qualifications & Experience

    Required:

    • High school diploma
    • Strong attention to detail and organizational skills
    • Strong verbal and written communication skills
    • Intermediate proficiency in Microsoft Office
    • Excellent time management skills
    • Ability to multitask and manage competing priorities
    • Ability to follow and execute processes based on Standard Work Instructions
    • Ability to work independently without close supervision
    • Ability to interact effectively with colleagues and customers at xhmxlyz all organizational levels

    Preferred:

    • Experience in HVAC or a service-based organization
    • Knowledge of
    • Knowledge of SAP S4-Hana
    • Bachelor's degree with 1+ year of relevant experience or
    • BA degree with 3+ years of shared service administrative support experience

    Benefits that Russell Tobin offers:

    Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.


  • Work in company

    Administrative Coordinator

    Only for registered members

    The Administrative Coordinator is responsible for supporting the day‑to‑day operations of a busy corporate office.This role works closely with leadership, property management, service teams, technicians, and subcontractors to help ensure efficient, · accurate, · and timely admini ...

    Charlotte

    3 weeks ago

  • Work in company

    Administrative Coordinator

    Only for registered members

    The Administrative Coordinator is responsible for the day-to-day administrative process for TKC Management Services' corporate location. · ...

    Charlotte Full time

    1 month ago

  • Work in company

    Administrative Coordinator

    Only for registered members

    We are looking for a highly organized and efficient Administrative Coordinator to join our team in Charlotte, North Carolina. In this long-term contract position, you will play a pivotal role in supporting both the Majors Tenant Lease Analysts and Legal Pursuits team by managing ...

    Charlotte

    1 week ago

  • Work in company

    Administrative Coordinator

    Only for registered members

    This job is with Moody's, an inclusive employer and a member of myGwork – the largest global platform for the LGBTQ+ business community. Please do not contact the recruiter directly. · At Moody's, we unite the brightest minds to turn today's risks into tomorrow's opportunities. ...

    Charlotte

    20 hours ago

  • Work in company

    Administrative Coordinator

    Only for registered members

    At Moody's, we unite the brightest minds to turn today's risks into tomorrow's opportunities. We do this by striving to create an inclusive environment where everyone feels welcome to be who they are—with the freedom to exchange ideas, think innovatively, and listen to each other ...

    Charlotte $56,300 - $81,650 (USD)

    1 day ago

  • Work in company

    Administrative Coordinator

    Only for registered members

    · Company Description · ProSidian is looking for "Great People Who Lead" at all levels in the organization.  Are you a talented professional ready to deliver real value to clients in a fast-paced, challenging environment?  ProSidian Consulting is looking for professionals who sh ...

    Charlotte, Charlotte, NC

    1 week ago

  • Work in company

    Administrative Coordinator

    Only for registered members

    This Administrative Coordinator position for the Development Office of the Roman Catholic Diocese of Charlotte will be a full-time position. · ...

    Charlotte Full time

    1 month ago

  • Work in company

    Administrative Coordinator

    Only for registered members

    This Administrative Coordinator position for the Development Office of the Roman Catholic Diocese of Charlotte will be a full-time, 40 hrs/wk, non-exempt, position. · An updated job description is currently being revised and will be added to this posting by January 26th. Thank yo ...

    Charlotte, NC

    1 month ago

  • Work in company

    Records & Administrative Coordinator

    Only for registered members

    Russell Tobin's client, a a world leader in heating, air-conditioning and refrigeration solutions company, is hiring a Records & Administrative Coordinator in Charlotte, NC. · Job Title: Records & Administrative Coordinator (Onsite) · Location: · Charlotte, NC - Onsite · Schedule ...

    Charlotte, NC

    1 week ago

  • Work in company

    Warehouse & Administrative Coordinator

    Only for registered members

    The Warehouse & Administrative Coordinator will be responsible for managing warehouse shipping and receiving duties, making deliveries and maintaining inventory. The coordinator will also maintain a clean and safe warehouse environment and tool inventory. · ...

    Charlotte

    1 month ago

  • Work in company

    Records & Administrative Coordinator

    Russell Tobin

    Russell Tobin's client, a a world leader in heating, air-conditioning and refrigeration solutions company, is hiring a Records & Administrative Coordinator in Charlotte, NC. · Job Title: Records & Administrative Coordinator (Onsite) · Location: Charlotte, NC - Onsite · Schedule: ...

    Charlotte

    1 day ago

  • Work in company

    Senior Administrative Coordinator

    Only for registered members

    The Senior Administrative Coordinator performs full clerical, administrative, and general office duties of a responsible and confidential nature. · In addition to the administrative tasks, this role requires a high level of tact and integrity. Work is performed under minimum supe ...

    Charlotte $52,000 - $78,000 (USD)

    1 month ago

  • Work in company

    Administrative & Creative Coordinator

    Only for registered members

    This role blends executive support and creative content assistance. · ...

    Charlotte

    1 month ago

  • Work in company

    Administrative Coordinator-Hybrid

    Only for registered members

    Part-Time Administrative Coordinator with light bookkeeping (Remote) · Location: Work From Home – Remote - Charlotte NC centric · Employment Type: Part-Time · About Us · We are an established and growing small consulting business, in the healthcare sector. Our company values prof ...

    Charlotte $18 - $25 (USD)

    4 days ago

  • Work in company

    Administrative Project Coordinator

    Only for registered members

    This job will handle administrative tasks for multiple construction job sites. · Ensure accuracy of construction project costs and documentation including materials,equipment rentals,and subcontracts · Manage subcontractor and vendor compliance · ...

    Charlotte

    3 weeks ago

  • Work in company

    Senior Administrative Coordinator

    Only for registered members

    The Senior Administrative Coordinator performs full clerical, administrative, and general office duties of a responsible and confidential nature. · ...

    Charlotte, NC

    1 month ago

  • Work in company

    Executive Administrative Coordinator

    Only for registered members

    Join EY and help to build a better working world. · Manage daily execution of administrative services for eligible partners principals managing directors directors. · ...

    Charlotte, NC

    1 month ago

  • Work in company

    Administrative Coordinator-Hybrid

    Courtemanche & Associates, a division of SAYAS Alliance

    Part-Time Administrative Coordinator with light bookkeeping (Remote) · Location: Work From Home – Remote - Charlotte NC centric · Employment Type: Part-Time · About Us · We are an established and growing small consulting business, in the healthcare sector. Our company values prof ...

    Charlotte

    2 days ago

  • Work in company

    Administrative Project Coordinator

    Only for registered members

    An Administrative Project Coordinator position is available in Charlotte, NC . This position will handle administrative tasks for multiple construction job sites , support an ambitious operations team that thrives on collaboration and innovation. · Ensure accuracy of construction ...

    Charlotte, NC

    3 weeks ago

  • Work in company

    Administrative & Creative Coordinator

    Only for registered members

    This highly organized Administrative & Creative Coordinator will work directly with the Founder & CEO during the growth of Sparkhouse Uptown. · Draft emails correspondence follow-ups with partners stakeholders · Maintain CRM contact databases partner lists · ...

    Charlotte, NC

    1 month ago

Jobs
>
Charlotte