Business Manager - Kirkland, United States - Weidner Service

Description

Title:
Business Manager


Reports to:
Chief Information Officer


Salary:
$70,000 - $85000, Depending on experience


Position Summary:
Weidner Property Management is committed to teamwork, through a spirit of honesty, trust and mutual respect. While this job description is complete, some responsibilities may not be specifically addressed.

The Business Manager will be responsible for supporting an executive leadership team member and his departments and leaders.

This position will be responsible for administrative responsibilities, scheduling management, project and task coordination, financial and accounting duties, reporting, and assisting with projects and support requests as needed.

The ideal candidate will have strong administrative experience, is very detail oriented and organized, possess strong communication skills, possess the ability to drive tasks to resolution in a timely manner, strategic and forward thinking with corporate operations, and be a leader in improving operational processes and workflows across corporate functions.

A successful Business Manager is able to manage their time effectively, is detail oriented, a trustworthy team player, and takes pride in their work.

In addition, this position needs to be accountable and attentive to provide excellent customer service skills when interacting with residents, associates and vendors.

Primary Responsibilities:
Support Executive and department leaders on assigned projects and tasks
Support Executive and department leaders in identifying, improving, and streamlining processes
Work with accounting to track job code related invoices and expenses for projects and work orders
Provide weekly, monthly, and quarterly reporting for metrics, budgets, projects, and executive reports
Support Executive with tracking projects and major work orders for scheduling, coordination, and reporting
Code invoices and bills for approvals with summary of expenses for trackability
Manage daily accounting records of expenses and budget reporting
Perform reconciliation of paid invoices and outstanding work orders and invoices
Work on billing issues and service renewals with vendors
Review expense reports for accuracy for approval
Track software, hardware, and subscription licensing and expiration renewals and reporting
Assist with the handling of logistics of shipping, mailings, and receiving/tracking deliveries
Assist with group travel booking and arrangements for Executive and departments
Maintain shared calendars of travels, out of office schedules, project work schedules, and travel booking
Manage coordination and scheduling of meetings and events

Qualifications:

6+ years of administrative, office manager, or project coordinator experience
4+ years of experience supporting business units, departments, or organizations
4+ years supporting or managing budgets and financials and reporting
Extensive and strong experience with MS Products (Word, Excel, PowerPoint, and Outlook)
Extensive and strong experience utilizing cloud-based SaaS tools
Strong interpersonal, verbal and written communication skills
Strong project coordination and decision-making skills
Demonstrates capacity for organization, attention to detail, prioritization, and documentation
Willingness to take ownership and show initiative with minimal supervision or direction
Ability to work effectively on a team or alone, and work cooperatively with all levels of

associates
A high level of integrity, professionalism, and attention to detail
Follow Weidner's Mission, Vision and Values and comply with all Weidner policies and procedures as well as all Fair Housing, local, state, and federal laws
Prompt, regular attendance; wear company dress code / uniform & maintain professional appearance at all times
Must agree to a criminal background check and sign an agreement for voluntary drug testing
Valid and current driver's license, vehicle and vehicle insurance
Ability to travel as required, up to 5% of the time
Ability to work 5 days a week in the Kirkland Home Office

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