office assistant - Topeka, KS, United States - Bettis Companies LLC

Description

Join our team of construction experts and help us grow

In 1979, Bettis Asphalt & Construction, Inc. began with a paving and maintenance operation and a dedication to service. Today the organization operates several lines of business that can cover all areas of need in a construction project.

The Bettis Group of Companies today include Bettis Asphalt & Construction, Inc., Mid-States Materials, LLC, Capital Trucking, LLC, Bettis Contractors, Inc., Capital Crane, LLC, Capital Ready-Mix, LLC, Harbour Construction, Inc., Heartland Rail Services, Koss Construction Company, Midwest Pavement Grinding, LLC, McCormick Asphalt Paving, and PCI Mechanical Services. From rock to road, construction to cranes, our ability to handle a complete job ensures both the best price and the best quality.

We self-perform the majority of tasks, maintaining strict quality control. Our client list grows steadily because we understand the importance of developing long-term relationships built on trust, performance, and reliability. See The Bettis Companies in action here.

Office Assistant

Summary

This position will be responsible for handling a variety of projects in support of the Company's various departments. Must be detail-oriented, self-motivated and a team player who thrives in a fast-paced environment with changing priorities. This position will be the first point of contact for callers and visitors to the Home Office.

Essential Job Functions and Responsibilities

• Answer incoming calls. Maintain phone lists, distributing to office staff
• Greet visitors and monitor the front door/lobby
• Maintain appearance of front lobby area and copy room
• Sort and distribute all incoming/outgoing mail and packages
• Order and stock office supplies as needed, i.e: company shirts, pens, copy paper, etc.
• Maintain the Accounts Payable email box
• Print/Scan invoices
• Request and send COI's
• Request and send tax exemption certificates
• AP Invoice Entry
• Processing daily deposits (AR) and reconcile statements
• Troubleshoot problems with copier and fax machine. Call for service if necessary.
• Prepare credit applications
• Assist with preparation for group meetings, i.e.: order and set up food/beverages, etc.

Educational and Skill Requirements

This position requires a High School diploma or equivalent plus experience in an administrative office. In addition, this position will require to have the following:

• Strong organizational skills including the ability to multi-task, prioritize workload and meet deadlines
• Ability to lift a minimum of 35 pounds
• Excellent verbal and written communication skills
• Ability to be detail oriented
• Ability to work effectively in a team environment
• Ability to operate successfully with limited direct supervision
• Experience with Microsoft Office programs

Other Duties

Performs other duties as assigned.

Bettis Companies is an Equal Opportunity Employer and Drug Free Workplace. Women, Minorities, and Veterans are encouraged to apply. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.