Accounts Payable Coordinator - Madison - Forward Traffic & Marking

    Forward Traffic & Marking
    Forward Traffic & Marking Madison

    1 week ago

    Description
    Forward Traffic & Marking provides traffic control and pavement marking services throughout the state of Wisconsin. We are dedicated to delivering outstanding road construction projects that enhance our communities and infrastructure. We operate on the core values of Excellence, Dependability, Honesty, Teamwork, and Safety to obtain 100% client satisfaction. Our belief is that quality service comes from quality people.
    We are looking for an Accounts Payable Coordinator that will oversee general accounting operations by controlling and verifying financial transactions. Responsibilities include reconciling accounts payable invoices, entering invoices daily and paying invoices on a weekly basis. Other responsibilities may include verifying credit card expense reports, reconciling general ledger account balances and assists with the preparation of month-end close procedures. The Accounts Payable Coordinator will assist with various accounting related and general ledger projects.
    Essential Job Functions and Duties
    • Enters AP invoices into system including inventory and fixed assets.
    • Monitors for sales tax, exempt sales tax charges and use tax calculations.
    • Set up new vendors, process credit requests from vendors and maintain W-9s. Process and stay current on 1099 laws.
    • Process credit card expense reports and reconcile with statement ensuring that all internal controls are followed.
    • Back-up weekly payroll processes.
    • Collaborate with Controller to ensure timely and accurate monthly, quarterly, and year-end close processes.
    • Develops or maintains spreadsheets to integrate with accounting system for ad hoc reports using database functions, formulas, and queries.
    • Manages and works on special projects as assigned by Controller, Director of Finance, Vice-President and/or General Manager.
    • In the absence of or at the direction of the Controller, assists accounting and administration staff with questions and problem solving.
    • Assists with identifying and prioritizing Finance projects and initiatives.
    • Manages projects related to accounting processes, procedures, and the Construction Software systems.
    • Assists with developing accounting documentation and training tools related to processes and the Construction Software system.
    Requirements
    • High school diploma/equivalent
    • Associates and/or a bachelor's degree in accounting is preferred.
    • 3 years or more of previous accounting experience is required.
    • Experience working in the construction industry finance and accounting is desired.
    • Experience working with a variety of accounting functions such as AP/AR and Payroll.
    • Familiarity with payroll software such as COINS (ERP), Intuit timekeeping, or similar platforms is a plus
    • Understanding of Generally Accepted Accounting Principles (GAAP) preferred
    • Familiarity with sales tax.
    • Proficient (advanced level preferred) with Microsoft Excel, as well as other MS Office products.
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