Information Management Coordinator - Washington, United States - Addison Group

Description

Our law-firm client is looking for a minimum of 3 years with true record keeping management experience. This person is working with attorney's and staff from partners to associates, so communication is key

Job Description:

We are seeking an Information Management Coordinator to join our law firm client. This position will be based in our Washington, D.C. office. This position will participate in all aspects of the entire records lifecycle, from label creation to offsite storage for both paper and digital media.

The Information Management Coordinator acts as a records and information management resource and liaison for the Firm's attorneys, clients and professional staff, offering instruction and guidance when necessary and ensuring compliance at all times.

Assists with attorney departure file reviews.

Reconciles files of departing legal assistants.

Coordinates case room work and special records departmental projects.

Acts as a floor representative for the department ensuring that file keeping best practices are followed.

Communicates department and Firm best practices to partners, attorneys and professional staff.

Assists professional staff and attorneys in proper use of Firm Records applications.

Coordinates removal and retrieval of boxes to and from storage facilities.

Coordinates with other offices for file retrieval/archival/destruction as necessary.

Assists in implementing and administering retention and quality control programs.

Assists management in determining need for change, and in developing and implementing the same.

Identifies and communicates with management the need for professional staff training/coaching.

Assists in training new employees and providing guidance to users.

Maintains a complete understanding of the Firms records management processes, best practices and systems.

Performs frequent physical exertion including: standing, walking, bending over, twisting, pushing, pulling, repetitive use of both hands, lifting or carrying up to 30 pounds.

Qualifications:

Thorough working knowledge of relevant Firm computer software programs (e.g., Outlook, Word, Excel, PowerPoint) with the ability to learn new software and operating systems.

Demonstrates effective interpersonal and communication skills, both verbally and in writing.

Demonstrates close attention to detail.

Demonstrate flexibility, dependability, time management and skills to support multiple departments.

Ability to work in a demanding and fast-paced environment.

Flexibility to adjust hours and work the hours necessary to meet operating and business needs.

Education & Experience

High school diploma or equivalent.

Minimum of three years of related experience or an equivalent combination of education and experience.