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- Contracts for all shows.
- Administers agreements with building tenants, promoters, and marketing contracts.
- Handles calendar audits for shows in all buildings.
- Manages system for tracking events with event upload information and capabilities.
- Responsible to complete travel reports for Director and Sr. Marketing Manager.
- Maintains and keeps current contact list for promoters, agents and managers.
- Assists the Marketing department with administration functions such as creating letters, memos, and other business correspondence.
- Assemble, log, track all certificates given as prizes, gifts, and door prizes, etc.
- Handle incoming and outgoing correspondence, including emails and phone calls.
- Maintains marketing inventory and places orders as needed.
- Write internal employee communication pieces as needed.
- Maintains, develops, and refines filing systems and procedures.
- May be required to attend meetings and take detailed meeting notes.
- Assist with project management training and daily management of the system.
- Assist in scheduling and organizing various meetings, both internal and external. Publish meeting notes, distribute and track follow up actions.
- Assist with invoice coding and processing per District guidelines. Work within the systems to ensure accurate coding, approval and budget tracking.
- Assists in obtaining cost estimates from outside vendors such as photographers, illustrators, mail shops, printers and marketing suppliers.
- Provide logistical support for larger team meetings, events and conferences.
- Ensure events are listed on local online entertainment calendars.
- Orchestrates and evaluates audience surveys.
- Order supplies as needed for the Marketing department.
- Assists in distributing promotional flyers, brochures, t-shirts, and other promotional items.
- Promotes both internal and external customer services, including fellow employees, contract service providers, event planners and event attendees.
- Maintains an open line of communication with our clients and employees about our current events and assists with internal/external questions or concerns.
- May be back up for front counter/front desk, and answer telephones, giving and receiving information. Refers questions, comments, and requests to the appropriate person.
- Work nights, weekends and holidays as required.
- Performs other duties as assigned.
- Four (4) year degree and two (2) year experience in Technical Writing, Marketing and/or Communications. Experience can be substituted for educational requirements.
- Ability to communicate clearly, concisely, and professionally, both written and oral.
- Considerable knowledge of contract administration and the applicable laws.
- Proficient in Office 365, and project management systems preferred.
- Experience in good record keeping and preparing reports, correspondence, charts, forms and other information and instructions.
- Ability to work in a fast-paced energetic atmosphere with a good overall attitude toward fellow employees and clientele.
- Must be flexible to adapt to changing procedures, systems, and event loads.
- Must be able to work independently, stay focused on overall current objectives and manage time appropriately.
- Must possess strong organizational, prioritization, and time management skills. Proven problem-solving and multitasking skills are essential.
- Ability to work nights, weekends, and holidays as required.
Marketing Entertainment Assistant - Spokane, United States - Spokane Public Facilities District
Description
Marketing & Entertainment AssistantNATURE OF WORK:
Detailed oriented position which performs professional work in a variety of general support for the Marketing department, Sr. Marketing Manager and Director of Entertainment.
SUPERVISION:
Work is performed under general direction with questionable cases referred to the supervisor. Reports to the Director of Entertainment and works closely with the Sr. Marketing Manager.
PRIMARY DUTIES:
MINIMUM REQUIRED EDUCATION AND EXPERIENCE:
SALARY AND STATUS:
Hourly $ $35.15 Non-Exempt
Salary Description
Hourly $ $35.15 Non-Exempt