Senior Management Assistant - Wilton, CT, United States - ASML

Description

Management Support
Work experience
Travel
Fulltime/parttime
Full time
ASML is looking to add a Senior Management Assistant to the Manufacturing Assembly & Test team. This Assistant will be supporting the Head of Wilton Factory Manufacturing Assembly & Test.

This role will provide management support to senior management, contributing to the seamless execution of their tasks and driving their daily schedule.

Assists in scheduling and coordinating significant meetings, collaborates closely with fellow administrative team members, and skillfully prepares professional correspondence, both for internal and external purposes.

Contributes to the successful execution of business priorities, driving and taking the lead in the yearly heartbeat of the responsible department (by defining the meeting governance) and related departmental projects/actions.

Performs operational activities of an explanatory or assisting nature, with main focus on the managers' sector while taking cross-sectoral interests into account.

Signals and identifies possibilities for process optimization and takes part in implementation.
Anticipates on and manages independently complex actions and integrates the business reoccurring meetings and priorities.
Calendar and Email management
Plans meetings proactively in agenda of (senior) managers.

Books rooms and facilities and tracks meeting attendances in a more complex internal stakeholder field and understands the implications of the meeting attendance.

Screening mailboxes of (senior) managers on relevancy, setting priorities based upon content knowledge and aligns with (senior) manager.
Executes actions related to calendar or email independently and informs (senior) manager.
Travel and Expense Management
Coordinates, initiates and requests travel timely, including flights, hotels, transportation and visa, while having end-to-end process responsibility.

Works independently and in close cooperation with the destination contact (internal and external) to prepare local agenda, presentations, transport, visits, dinners, etc.

When doing so, assistant aligns with travel office, other parties and takes costs and operational efficiency into consideration.
Responsible for creating Purchase Requisitions and monitoring of Purchase Orders for contingent worker and their contract extensions.
Project Management Support
Assists several departmental related projects in planning, preparing and follow-up of the project. Hospitality, Facility & Logistics
End-to-end responsibility of visitor management: taking care of more complex and/or high stake visits.
Event & Meeting Management

Has a leading role for the event planning of the department, and has end-to-end responsibility in the organization of departmental events, taking the quality of the event into account.

HR, communications, suppliers, guest speakers) regarding availability, IT, presentations, travel.
Proactively and independently prepares meeting agendas, Takes Minutes of Meetings / time-management / following up on actions & decisions (a.o.

arranging speakers; Assists in keeping senior management accountable for commitments and helps them and their direct reports complete priority items within the deadline.

Responsible for regularly creating agenda analyses regarding time spend, signals improvement possibilities and acts upon.
Manages and sets up distribution lists, sharepoints, teams pages, shared drives including access management.
For instance collaboration tools within ASML and helps others using these tools.

Is key user for several IT tools and works closely with IT on testing new developments and signals limitations in tools.

Works closely with multiple internal stakeholders to enhance sectoral performance and collaboration.

Secondary vocational education / bachelor level degree with 5+ years of relevant experience or level gained through equivalent experience with a minimum of a High School Diploma.

5+ years of experience in senior management support that includes calendar management, travel and expense management, project management support, hospitality, event and meeting management, and coordinating team events.

Strong computer skills with MS Office Suites including Excel and PowerPoint and SAP/ERP systems.
Stakeholder Management and

International Working Environment:

Advanced knowledge of the connection / impact of relevant processes for stakeholders and has experience in training other team members.

Experience working for multiple stakeholders and in dynamic International environments.

Coordination and Technology Adoption:

Complex international calendar management experience, excellent knowledge of the office 365 package and ability to arrange hybrid meetings and events.

Working at the cutting edge of tech, you'll always have new challenges and new problems to solve – and working together is the only way to do that.

Instead, you'll be part of a creative, dynamic work environment where you'll collaborate with supportive colleagues. There is always space for creative and unique points of view. Must be able to read and interpret data, information, and documents.
Strong customer focus and commitment to customer satisfaction through prioritization, quality, efficiency and professionalism.
Work independently or as part of a team and follow through on assignments with minimal supervision.
Independent, proactive, team player, good communication skills, and flexible.
Diversity and inclusion

It is the policy of the company to recruit, hire, train and promote persons in all job titles without regard to race, color, religion, sex, age, national origin, veteran status, disability, sexual orientation, or gender identity.

We recognize that diversity and inclusion is a driving force in the success of our company.
May require travel dependent on business needs.
This position requires access to controlled technology, as defined in the Export Administration Regulations (15 C.Qualified candidates must be legally authorized to access such controlled technology prior to beginning work. Business demands may require ASML to proceed with candidates who are immediately eligible to access controlled technology.
EOE AA M/F/Veteran/Disability
Diversity and inclusion

It is the policy of the company to recruit, hire, train and promote persons in all job titles without regard to race, color, religion, sex, age, national origin, veteran status, disability, sexual orientation, or gender identity.

We recognize that diversity and inclusion is a driving force in the success of our company.