administrative assistant - Chicago, United States - Envision Unlimited

Description

Job Description

Envision Unlimited is a full spectrum of care organization serving people with disabilities from infants to 80+ years old regardless of race, gender, religion, or ability to pay. Founded in Chicago in 1948, Envision Unlimited has a legacy of evolving care delivered with empathy, every time and everywhere. Innovative services offered across Chicagoland and Central Illinois include community living options, novel day programs, behavioral health services, employment programs, respite for families, and foster care for children with disabilities.

GENERAL FUNCTIONS:

This is an onsite position who works in coordination with nursing and therapy staff to schedule clients for psychiatry appointments, and will assist with records keeping, scanning, and uploading client documents, and assist with new staff onboarding responsibilities as well as coordinating staff morale activities/celebrations.

ESSENTIAL FUNCTIONS:

· Coordinate Psychiatric appointments with Therapy and Nursing staff for Initial appointment and follow-up appointments.

· Maintain MH electronic care record's document management by scanning client information and saving it to appropriate location.

· Creating/maintaining client hard files and overseeing file room

· Will assist with new staff onboarding responsibilities.

· Creating/maintaining staff electronic files

· Coordinate staff morale activities/celebrations.

· Front desk duties as needed.

· Other duties as assigned.

Overall, Job Performance Functions:

· Perform duties and functions in accordance with all agency policies.

· Maintain a professional attitude in conduct and in interactions with other staff, clients, and outside personnel.

· Demonstrate conduct and behaviors consistent with agency mission and policies.

· At all times, maintain a professional image and role as a representative of Envision Unlimited.

· Adhere to all the Policies and Procedures of Envision Unlimited.

· Inform Supervisor of any condition that impacts the safety and wellbeing of clients served.

·Seek assistance as necessary to mitigate risk.

· At all times, maintain confidentiality according to the Illinois Mental Health code and Confidentiality Act.

· Respond sensitively to the diverse populations of the agency, including persons with disabilities and/or mental health issues.

· Attend all meetings and trainings as requested by the Director and/or supervisor.

· Arrive to work, meetings, and all work-related functions on time.

· Report any absence, tardiness, or schedule change to supervisor as soon as possible.

· Maintain appropriate attendance record using Paylocity.

· Must be able to pass a background check.

QUALIFICATIONS: Must have a High School diploma or GED with 3+ years clerical experience.

Envision Unlimited provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Envision Unlimited offers competitive salaries and a generous benefit package to our professionals:

Blue Cross/Blue Shield Medical Coverage: HMO, PPO

Dental and Vision Insurance Options

Company paid Life and LTD Insurance

Voluntary plans (Pet insurance, AD&D, Life, Critical Illness, Short Term Disability)

12 Paid Holidays

Paid vacation, sick time and personal days

403B plan

In house training and CEU's

Employee Assistance Network

Support for pursuing clinical licensure (financial and time off)

Opportunity for career growth & development