Middle School Secretary/Treasurer - Benjamin Franklin Middle School

Position Type: ·   Secretarial/Clerical/Secretary · Date Posted: ·   2/5/2026 · Location: ·   Benjamin Franklin Middle School · Date Available: ·   March 2026 · Closing Date: ·   when position is filled ·   Valparaiso Community School Corporation · Middle School Treasurer · Ben ...

Job description

• Position Type:
    Secretarial/Clerical/Secretary
  
  
• Date Posted:
    2/5/2026
  
  
• Location:
    Benjamin Franklin Middle School
  
  
• Date Available:
    March 2026
  
  
• Closing Date:
    when position is filled
  
  
  

Valparaiso Community School Corporation

Middle School Treasurer

Ben Franklin Middle School

Job Description

Purpose: The role of the School Treasurer is to maintain the smooth and efficient operation of the school office.  The School Treasurer will work closely with the School District Business Office to ensure accurate accounting for extra-curricular accounts.

Reports to: Building Principal

Hourly Rate:   Starting base rate $17.65 per hour plus $500.00 annual stipend for additional duties of handling money.

Qualifications:

The School Treasurer will demonstrate a high level of professionalism with high skills and talents to facilitate the achievement of school initiatives.

1. High school diploma or equivalent
2. Prior accounting/bookkeeping experience preferred.
3. Proficiency in using basic office equipment and technology including Word, Excel, Google Suite and school based accounting software.
4. Must qualify for approval to be covered under an individual faithful performance of duty bond with minimum coverage level of $30,000.
5. Satisfactory background check and credit check.
6. Adhere to strict confidentiality requirements.

Essential Functions:

1. Knowledge, Skill, Abilities

   1. Provide clerical support to assist with the efficient operation of the school office.
   2. Exhibits positive interpersonal skills.
   3. Demonstrate basic mathematical and accounting skills, including working knowledge of debits and credits, as well as the ability to perform analysis of simple accounts.
   4. Demonstrate ability to maintain numerous cash accounts
   5. Comply with all district policies, rules and regulations
   6. Support the mission, vision, and goals of the Valparaiso Community Schools.

2. Physical Requirements/Environmental Conditions

   1. Requires the ability to sit in front of a computer for prolonged periods.
   2. Must be able to positively adjust to challenges and stress.
   3. Requires the ability to work independently and with little supervision.
   4. Ability to pay close attention to detail and coordinate various activities simultaneously.
   5. Requires ability to work under pressure and to meet deadlines.
   6. Requires regular attendance and/or physical presence at the job.

General Responsibilities:

1. Demonstrate ability to work well with students, staff and public.
2. Responsible for textbook rental, fees, and extra-curricular funds.
3. Utilize effective time management and organizational skills.
4. Report payroll to District Business Office.
5. Oversee cash receipts (i.e., collect, count and receipt all monies); including preparing and depositing into bank account.
6. Oversee cash disbursements (i.e., maintain copies of all claims and invoices); including preparing checks.
7. Maintain school extra-curricular accounts on Skyward.  Balance all cash activity to bank statements and school financial reports/statements. Prepare necessary financial reporting information (monthly and year-end) and forward to Business Office.
8. Oversee any outstanding debts incurred by the athletics, clubs or accounts, follow up with correspondence as necessary.
9. Collect book rental/fees for all students. Maintain list of outstanding book rental/fees and follow up as necessary.
10. Process all appropriate forms as requested by District Business Office.
11. Process appropriate form for student refund for those who withdraw or make schedule changes.
12. Add charges to student accounts, including lost books, technology repairs and any other charges.
13. Maintain an up-to-date list of the prices of all textbooks used in the schools.
14. Order all checks, purchase orders, claims, etc. for office.
15. Work closely with the athletic director to ensure all accounting, scheduling, ordering and other needs are completed.
16. Coordinates subs assigned to absences in the school building.
17. Other duties as assigned by Principal which are consistent with the general requirements and qualifications of the position.