Bookkeeper/Administrative Assistant - Philadelphia - Designblendz

    Designblendz
    Designblendz Philadelphia

    1 week ago

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    Description

    Job Description

    We are seeking a detail-oriented Bookkeeper/Administrative Assistant to join our team at Designblendz, a dynamic architecture and 3D visualization firm based in Philadelphia. The ideal candidate will have strong organizational skills, excellent written and verbal communication abilities, and the ability to multitask effectively in a fast-paced growing environment.

    Key Responsibilities:

    • Maintain accurate financial records for multiple entities using QuickBooks Online, ensuring compliance with relevant accounting standards and regulations.
    • Process accounts payable and receivable, as well as payroll processing and related activities.
    • Prepare financial reports and reconcile bank statements.
    • Handle client communications via CRM, including new and existing deals.
    • Provide administrative support to the executive team, including managing correspondence, preparing documents, and coordinating travel arrangements.
    • Greet clients and visitors with a warm and professional demeanor, answering and directing phone calls as necessary.

    Qualifications:

    • Proven experience as a bookkeeper, front desk receptionist, and/or executive assistant.
    • Proficiency in QuickBooks Online is a must, along with strong knowledge of MS Office (Word, Excel, PowerPoint, Outlook).
    • Excellent organizational and multitasking abilities, combined with strong written and verbal communication skills.
    • Professional demeanor and strong customer service skills, with the ability to handle confidential information with integrity.

    Benefits:

    • 401(k) Plan plus matching.
    • Dental insurance.
    • Vision insurance.
    • Health insurance.
    • Life insurance (fully company paid).
    • Long Term and Short Term Disability Insurance (fully company paid).
    • Paid time off.
    • Flexible Schedule - Half-Day Fridays and Work-From-Home Options.
    • Referral program.
    • Commuter Benefits.


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