Records Analyst III - Riverside, United States - La Sierra University

Description

Job Description

Job Summary: Audits academic records of prospective graduates from undergraduate programs across the University. Assists in the setup of graduation and Degree Works.

Duties and Responsibilities

§ Reviews senior contracts and updates degree audits for undergraduate students in the College of Arts and Sciences, Divinity School, School of Education, and/or School of Business, as assigned.

o Determines whether student senior contracts fulfill remaining degree requirements and can be approved.

§ Monitors approved senior contracts each quarter to verify continued eligibility for graduation; meets with students as needed.

§ Monitors compliance with self-paced course, equivalency exam, and minimum grade report deadlines.

§ Awards degrees for eligible undergraduate students at the end of each term.

§ Works with colleagues to assemble the graduation list each Spring Quarter; assists in setting up the commencement services in the University database.

§ Supervises at University commencement services, addresses queries about graduation ineligibility.

§ Participates in annual Degree Works maintenance in coordination with the Registrar.

§ Leads Degree Works training sessions for faculty and staff advisors in group and individual settings.

§ Troubleshoots faculty, staff, and student problems with Degree Works.

§ Attends university committees as assigned by the Registrar.

§ Performs other duties as directed by the Registrar.

Knowledge, Skills and Abilities

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience:

Bachelor's degree (B. A.) from a four-year college or university. Also at least three years' experience in a registrar's office or advising office at the university level or an equivalent student service environment within higher education.

Language Ability:

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Math Ability:

Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. Will be required to perform mathematical calculations as a part of the degree audit process.

Reasoning Ability:

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Skills:

To perform this job successfully, an individual should have knowledge of the Windows environment as well as the Banner and Degree Works computer systems. Ability to operate a computer, calculator, facsimile, copier and other standard office equipment required.

Certificates and Licenses:

No certifications needed

Supervisory Responsibilities:

Supervises a student worker in conjunction with other Degree Auditor(s).

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to work near moving mechanical parts and risk of electrical shock.

The noise level in the work environment is usually moderate.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee must regularly lift and /or move up to 10 pounds, frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to stand and reach with hands and arms. The employee is frequently required to walk; climb or balance and stoop, kneel, crouch, or crawl.

Other Demands:

A successful candidate must have strong attention to detail and follow-through skills. The ability to understand the importance of and uphold confidentiality regarding records is essential. The employee must display good organizational skills, strong interpersonal communication, and professionalism in all situations. Familiarity with the processes and policies of La Sierra University is desirable.

Special Requirements

Some after hour work required as needed.

Hourly wage: $ $21.25 and generous benefits listed below:

• Comprehensive health coverage available
• Tuition Assistance (spouse and dependent eligibility)
• 10 Paid Holidays
• FSA, Pet Insurance, Legal Services, Identity Protection Services, and more