Licensing Program Analyst - Shawnee, United States - State of Kansas

    State of Kansas
    State of Kansas Shawnee, United States

    2 weeks ago

    Default job background
    Description

    Employment Benefits

  • Comprehensive medical, mental, dental, vision, and additional coverage
  • Sick & Vacation leave
  • Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave
  • Paid State Holidays (designated by the Governor annually)
  • Fitness Centers in select locations
  • Employee discounts with the
  • Retirement and deferred compensation programs

    • Position Summary & Responsibilities

    Position Summary:

    This is a licensing position within the Consumer and Mortgage Lending (CML) Division requiring administrative, communication, and analytical skills. The Licensing Program Analyst (LPA) receives on-the-job training and external training to learn how to license and oversee regulated entities. The LPA receives, evaluates, and processes new license/registration applications, renewals, and amendments for loan originators, credit service organizations, mortgage companies, money transmitter companies, supervised loan licensees, and/or credit notification registrants. The LPA is the lead for at least one designated licensing program and works collaboratively as part of a team to complete the work of the Licensing Department. The LPA is expected to prioritize and adjust workflows as appropriate throughout the annual licensing cycles and must have the ability to use independent thought and judgment to develop appropriate and effective solutions to both standard and complex licensing situations. LPA duties require advanced organizational skills and the ability to communicate clearly and accurately. The LPA works independently with supervision and guidance by the Director of Licensing (DOL).

    Job Responsibilities may include but are not limited to the following:

  • Administers the day-to-day operations as the lead of a designated licensing program within the CML Division.
  • Reviews and analyzes information, applications, and licensing-related requests in accordance with applicable laws, regulations, and agency policies within statutory timeframes or as set out by the DOL.
  • As the lead of a designated licensing program(s), coordinates the renewal processes for all regulated entities within the program(s), observing statutory timeframes or as set out by the DOL.
  • As needed, and as directed by the DOL, performs day-to-day operations of other programs in the Licensing Department within statutory timeframes or as set out by the DOL. Collaborates with the Senior LPA for the program when encountering non-routine licensing issues. Escalates the review of licensing issues to the DOL when results deviate from established policy guidelines.
  • Analyzes financial statements of applicants to determine that statutory requirements are met. Discusses financial records with company management and/or independent auditors as necessary to obtain clarification or additional information needed to determine statutory compliance.
  • Conducts criminal background and financial history investigations, as provided by law, to evaluate applicants for licensing and company management positions per policy guidelines. Escalates the review of history results to the DOL when results deviate from established policy guidelines.
  • Documents all information and records according to policy guidelines to preserve the accuracy and reliability of applicable state and federal databases for entities within a designated licensing program or when performing duties in any other licensing program.
  • Communicates accurate and consistent information to regulated entities and the public regarding program compliance.
  • Participates in the review and analysis of each category of application utilized by all programs within the CML Division to cross-train and maintain required knowledge of licensing procedures.
  • Verifies and provides information to examination staff regarding regulated entities within the designated program(s), cross-referencing any relevant information that may be included as part of the examination report.
  • Reviews and recommends revisions to established procedures to ensure compliance with statutes and agency policy. To improve monitoring of regulated entities, provides input and suggestions to the DOL regarding improvements to the state database. preparing updates and periodic maintenance of the CML Division's Licensing Procedure Manual and related instructional materials.
  • Participates in internal group meetings and periodic informational licensing webinars.
  • Performs any other additional duties as required by the DOL, Deputy Commissioner (DC), or Bank Commissioner.

    • Qualifications

    Minimum Requirements:

  • Proficient in Microsoft Word and Excel.
  • Effective oral and written communication skills.
  • Completes all requisite classes and trainings as directed by the DOL and demonstrates through multiple performance ratings a consistent performance level of Meets Expectations or better.
  • Learns all licensing requirements as lead of the designated program(s).
  • Develops and becomes proficient in the applicable licensing functions to become a subject matter expert and CML Division resource.
  • Develops and maintains knowledge of the primary licensing systems: Kansas Supervised Institution Monitoring System (KSIMS) and Nationwide Multistate Licensing System (NMLS).
  • Personal mobile device capable of utilizing multi-factor authentication applications as necessary.

    • Preferred Requirements:

  • Knowledge of state and federal laws, regulations, and policies and procedures governing regulated entities.

    • Required Education:

  • Attends semi-annual internal agency CML training as scheduled by agency management.
  • Completes in-house preliminary training and develops knowledge of databases and software used to conduct licensing duties within the first three months of hire.
  • Attends licensing training events: NMLS Annual Conference & Training Other training events as determined by the DOL in consultation with the DC.

    • Travel Requirements:

  • Attend required trainings to develop/maintain subject matter expertise.
  • Valid driver's license.

    • Post-Offer, Pre-employment Requirements:

  • Valid State of Kansas Tax Clearance Certificate is required in accordance with Executive Order Each applicant (even non-KS residents) must apply for a Tax Clearance Certificate within 10 days from the date of their job offer.
  • Completion of a background and credit check.

    • Contact Information

    Name : Cheryl Butler

    Email :

    Job Application Process

  • First Sign in or register as a New User .
  • Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.
  • Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications.
  • Start your draft job application , upload other required documents, and Submit when it is complete. Manage your draft and submitted applications on the Careers> My Job Applications page.
  • Check your email and My Job Notifications for written communications from the Recruiter. Email – sent to the Preferred email on the My Contact Information page Notifications – view the Careers> My Job Notifications page

    • Helpful Resources at : "How to Apply for a Job – Instructions" and "How to Search for a Job – Instructions"

    Required Documents for this Application to be Complete

    Upload these on the Careers - My Job Applications page

  • Transcripts
  • DD214 (if you are claiming Veteran's Preference)

    • Upload these on the Attachments step in your Job Application

  • Resume
  • Cover Letter

    • Helpful Resources at : "How, What, & Where do I Upload Documents"

    How to Claim Veterans Preference

    Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.

    Learn more about claiming Veteran's Preference

    Equal Employment Opportunity

    The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

    If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.