Support Services Specialist - Buffalo, United States - Department Of Veterans Affairs

Description

Summary

This position is located in the Support Services Division of the Buffalo, NY VA Regional Office. The incumbent ensures adequate administrative support regarding supplies, Personal Identity Verification (PIV), mail room, facility, fleet, and property management.

Duties

• Implement equipment/space policy for the Regional Office.
• Work with the Support Services Supervisor and the Administrative Officer to ensure surveillance, evaluation, and planning for efficient utilization of space based on organizational needs.
• Participate in project review meetings, teleconferences, and design change management meetings.
• Serve as the liaison with General Services Administration (GSA) officials on acquisitions, maintenance, improvements, and release of space.
• Prepare and revise floor plans, maintains space control records, drafts new or updated directives, and furnishes advice on space availability and arrangement.
• Conduct analyses to determine facility requirements based on organizational needs, service deficiencies, and appropriate resolutions to identified issues.
• Collaborate with the Support Services Supervisor to provide budgetary input based on plans for new construction, building alteration projects, additional building maintenance requirements, etc.
• Perform property management duties such as equipment needs analysis, maintaining records, service received, service deficiencies, equipment received and excessed
• Ensure PIV cards are produced and issued to all permanent or temporary employees and contractors in accordance with PIV requirements
• Oversee the day-to-day functions of the Fleet Management Program.
• Assist in coordinating building security with GSA building management, Federal Protective Services (FPS) security personnel, VA Police and / or other security personnel.