Grants Management Specialist - Bethesda, United States - Axle Inc

Description

Job Description

Job Description

Axle

is a bioscience and information technology company that offers advancements in translational research, biomedical informatics, and data science applications to research centers and healthcare organizations nationally and abroad.

With experts in biomedical science, software engineering, and program management, we focus on developing and applying research tools and techniques to empower decision-making and accelerate research discoveries.

We work with some of the top research organizations and facilities in the country including multiple institutes at the National Institutes of Health (NIH).

Axle

is seeking a

Grants Management Specialist

to join our vibrant team at the National Institutes of Health (NIH) supporting the

National Institute of General Medical Sciences (NIGMS) located in Bethesda, MD.


Benefits We Offer:
100% Medical, Dental & Vision Coverage for Employees
Paid Time Off and Paid Holidays
401K match up to 5%
Educational Benefits for Career Growth
Employee Referral Bonus

Flexible Spending Accounts:
Healthcare (FSA)
Parking Reimbursement Account (PRK)
Dependent Care Assistant Program (DCAP)
Transportation Reimbursement Account (TRN)

Overall Position Summary and Objectives
Provide support services to satisfy the overall operational objectives of the National Institute of General Medical Sciences. The primary objective is to provide services and deliverables through performance of support services


Deliverables:

Work products and documents related to collaborating with staff on pre- and post-award activities, including the preparation of grant awards; assess grant applications to ascertain the allowability, allocability, reasonableness and consistency of recommended costs.

- Daily

Work products and documents related to responding to inquiries concerning grants management policies and procedures, status of individual awards; provide communication with NIH/NIGMS Program staff and NIGMS grantees.

- Daily

Work products and documents related to keeping abreast of current and new NIH policies and procedures affecting the smooth operation of the DEA.

- Ad-Hoc

Work products and documents related to maintaining official grant file(s); prepare electronic documents (convert to "PDF" images); upload images into the appropriate IMPAC II eAdditions file groups; interpret and apply business management policies, procedures and practices to grants-created situations.

- Daily


Work Details:
Work with staff on pre- and post-award activities, including the preparation of grant awards.

1
Prepare budgets for award in spreadsheet workbook, analyzing requested amounts based on allowability, allocability and reasonableness.

2

Initiate correspondence to grantee institutions regarding grant-related questions and problems, clarification of policy and procedures, or requests for additional information.

3
Communicate with appropriate Program Officer and Grantee Sponsored Research Administrator when questions arise.

4

Provide advice, Assist staff interpret and prepare guidance interpretation and guidance on statutes, regulations, policies, and procedures as they related to the award grant program in general and as related to individual awards.

5
Provides technical assistance developing and analyzing the organization's grant program.

Assist staff to manage and coordinate develop and maintain annual grant portfolio, and provide administrative support for the Grants Management Branch for the review of grant applications, and resolve which involves a wide variety of problems and situations pertaining to the grant functions.

Assist staff review annual grant progress reports and new grants for conformity to Institute policy, compliance with Federal regulations, and consistency with Standard Operating Procedures (SOP).

Perform specialized tasks and ongoing responsibilities in support of grant programs, projects, reporting and stakeholder engagement.
Assists with reviewing grant applications and preparing responses.
Assist staff review and evaluate for accuracy and completeness competing and non-competing grant applications.
Assist staff review grant applications for policy and regulatory compliance and report issues.
Draft correspondence to address any administrative or management issues related to grant applications.
Assists in analyzing and preparing reports to track status of awards and funding.
Conduct administrative and financial review of grant applications.
Prepare budgets for award in spreadsheet workbook, analyzing requested amounts based on allowability, allocability and reasonableness.
Creates and maintains a database for grant activities.
Maintain official grant file(s), prepare electronic documents and upload images directly into the appropriate IMPAC II eGrants file groups.
Create or edit documents such as spreadsheets, correspondence, template forms, terms package and reports.
Performs queries, conducts analysis and produces reports.
Provides support and routine updates to staff.
Apprise staff of issues and problems that could cause grant awards to be late or delayed.
Collaborate with staff to use guidelines and policies for specific situations utilizing NIA, NIH and HHS grants administration sources.
Provide advice to program staff, applicants and grantees on administrative and business management issues.
Identifies grants that are ready for final processing.
Collect and assemble documentation on grant applications that have been selected for funding for review and approval.
Reviews and assembles completed documentation and identifies pending issues or changes.
Resolve grant-related issues, working with scientific and administrative personnel and with similar staff of grantee organizations.
Develops procedures for the grant review and approval process.
Pull and analyze data from existing systems to monitor grant workloads.
Collaborate with staff on pre- and post-award activities, including the preparation of grant awards
Assess grant applications to ascertain the allowability, allocability, reasonableness and consistency of recommended costs
Respond to inquiries concerning grants management policies and procedures, status of individual awards, on a one on-one basis
Provide communication with NIHNIGMS Program staff and NIGMS grantees
Keep abreast of current and new NIH policies and procedures affecting the smooth operation of the Division of Extramural Activities DEA, NIGMS
Maintain official grant files; prepare electronic documents convert to PDF images; upload images directly into the appropriate IMPAC II eAdditions file groups
Interpret and apply business management policies, procedures and practices to grants-created situations.

1, 2, 3, 4, 5

represents priority rankings, where 1 is highest priority and 5 is lowest priority of those ranked

Minimum Education
Bachelor


Additional Qualifications:
Field of Study

Business Management and Administration
General Business
Software

MS Office
Skills

Strong communication skills, both oral and written.
Excellent analytical, organizational and time management skills

Disclaimer:

The above description is meant to illustrate the general nature of work and level of effort being performed by individuals assigned to this position or job description.

This is not restricted as a complete list of all skills, responsibilities, duties, and/or assignments required. Individuals may be required to perform duties outside of their position, job description or responsibilities as needed.

The diversity of Axle's employees is a tremendous asset.

We are firmly committed to providing equal opportunity in all aspects of employment and will not tolerate any illegal discrimination or harassment based on age, race, gender, religion, national origin, disability, marital status, covered veteran status, sexual orientation, status with respect to public assistance, and other characteristics protected under state, federal, or local law and to deter those who aid, abet, or induce discrimination or coerce others to discriminate.

Accessibility:
If you need an accommodation as part of the employment process please contact:

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