Administrative Assistant - New York, United States - Green Key Resources

Description

Manhattan-based private equity firm seeks a Receptionist/Administrative Assistant to support the team. The ideal candidate will have 5+ years of administrative experience in a similar capacity. Must be passionate about working in financial services.

Salary: $75-85k

Hours: 8:30 am - 5:30 pm

About Us: We are seeking a skilled Administrative Assistant to join our team and play a pivotal role in supporting our office operations and executive team.

Job Responsibilities:

• Front Desk Management: Serve as the first point of contact for visitors, warmly welcoming guests, answering phone calls, and directing inquiries to the appropriate person or department.
• Office Administration: Provide general administrative support, including managing calendars, scheduling appointments, handling correspondence, and assisting with data entry tasks.
• Executive Support: Provide comprehensive administrative support to C-Suite executives, assisting with various tasks and operational matters to ensure smooth day-to-day operations.
• Office Management: Managing pantry and office supplies, stocking the kitchen, and handling incoming/outgoing mail.
• Meeting and Event Coordination: Assist in organizing and coordinating meetings and events, both in-house, external, and virtual, ensuring seamless execution and a professional experience for all participants.
• Operational Support: Work directly with the Operations Manager to complete internal checklists, including onboarding/offboarding procedures and HR/benefits tasks, contributing to the efficiency of our operations.
• Record Keeping and Compliance: Maintain accurate records and databases, assist with quarterly compliance reviews, and organize NDAs and other documents as requested, ensuring adherence to company policies and legal requirements.
• IT Coordination: Manage internal tracking files for IT, liaise with external IT vendors as needed for office updates, and ensure smooth communication and collaboration on IT-related matters.

Requirements:

• Bachelor's degree or equivalent experience required.
• 5-10 years of administrative experience, preferably in a fast-paced environment.
• Strong organization skills with meticulous attention to detail.
• Self-motivated individual with the ability to prioritize tasks and multitask effectively.
• Exceptional written and verbal communication skills, with a strong emphasis on professionalism.
• Excellent customer service skills and a collaborative approach to teamwork.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, etc.), with advanced Excel skills preferred.