Office Services Coordinator - Oakland, CA
1 day ago
Job description
Our client, a mission-driven foundation, is seeking a Part-Time Office Services Coordinator serves as the face of the foundation and plays a vital role in ensuring the office operates smoothly and efficiently. This individual will manage front desk responsibilities, support daily office operations, and help foster a warm, organized, and uplifting workplace environment. This role is ideal for a proactive self-starter who takes pride in creating positive experiences for others and thrives in a mission-driven setting.The schedule for this role would be onsite Monday through Wednesday. While some Mondays may not be required, depending on office needs.
**Please note this is a part-time, onsite, 4-month contract role based in Oakland, CA. Pay will be $40/hr.**
Key Responsibilities:
- Serve as the first point of contact for external partners, staff, board members, vendors, and guests
- Greet visitors with professionalism and warmth
- Answer and route incoming calls
- Manage deliveries, mail distribution, and visitor coordination
- Ensure the office is clean, organized, and fully stocked with supplies
- Maintain inventory of office and kitchen supplies and place orders as needed
- Coordinate with vendors and building management when necessary
- Support general administrative and organizational tasks
- Host and support in-office meetings and events (set-up, coordination, hospitality)
- Prepare meeting spaces and ensure technology and materials are ready
- Help create a welcoming and inclusive office atmosphere
- Partner with the IT team to support basic office technology needs
- Assist with onboarding logistics (workspace setup, materials, coordination)
- Flag and escalate facilities or tech issues as needed
Qualifications
- 3+ years of experience in office coordination, reception, workplace experience, or similar role preferred
- Strong organizational and multitasking skills
- Professional communication skills, both written and verbal
- Tech-savvy and comfortable coordinating with IT support
- A self-starter who takes initiative and ownership
- Positive, professional, and uplifting presence
- Detail-oriented and highly reliable
- Service-minded with a strong sense of hospitality
- Experience supporting office events is a plus
Please submit your resume for immediate consideration
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