- General clerical duties including, but not limited to, copying, faxing, mailing, and maintaining the filing system.
- Work with Department Managers on recruitment process and employee relations in keeping with instruction and protocol to ensure accuracy and efficiency.
- Coordinate maintenance of office area and equipment which would include office supplies, and machines such as copier/printer.
- Open, sort and distribute incoming correspondence, mail, inter-office pouches, etc.
- Greets in-person visitors and addresses their inquiries, requests, and/or needs.
- Answer main department phone line – provide general information and/or route calls accordingly
- Monitor HR mailbox, departmental email inboxes and correspondence throughout the day – distribute and process accordingly
- Responds to inquiries from applicants and employees, ensuring confidentiality of all information.
- Establishes positive and professional rapport with all employees providing consistent and reliable support and assistance.
- Facilitates full cycle recruiting to provide sufficient and quality workforce:
- Creates and posts job advertisements, coordinates and facilitates job fair events – maintaining receipts for reconciling invoices and/or submitting payment requests.
- Reviewing applications received online and uploading information into the Company's applicant tracking system (ATS).
- Conducts intake/prescreen interview of applicants who meet minimum qualifications of job they have applied for, and schedule interviews of those that satisfy prescreen.
- Conducts reference checks of new hire as well as employment history, and criminal background checks, utilizing appropriate Company Forms and procedures in accordance with policy and DOT regulations.
- Drafts and presents offer letters and new hire paperwork for onboarding, ensuring all documents are executed with accuracy in compliance with applicable employment laws.
- Conducts post-offer, pre-employment drug screens, following strict guidelines as stipulated by HR Compliance team to ensure compliance with Company policy, federal and state employment regulations, as well DOT, and DOE regulations.
- Coordinates and facilitates regular New Hire Orientations, ensuring newly onboarded staff are scheduled and attend timely.
- Coordinates training schedule for new hires and coordinates release to work upon completion.
- Generate Notice to Personnel (NTP) forms to accommodate transfers, change in status (hours, pay, title), or terminations.
- Drafts and issues pay change notification letters under direction of HR management.
- Maintains tracking of recruitment and hiring efforts, providing reports of hires, promotions, transfers, terminations, and other pertinent data.
- Creates and maintain employee files and filing system.
- Maintain and replenish adequate inventory of HR supplies and paperwork such as applications, direct deposits, new hire packets, handbooks, referrals, etc.
- Responsible for upkeep of front reception and visitor area – ensure adequate supplies and resources are available.
- Maintains employee personnel files and records in an organized manner, easily accessible to the HR team – scanning and organizing files and records as necessary and in preparation towards implementation of new HRIS.
- All other duties as assigned.
- Bachelor's degree or equivalent through training and/or formal education
- At least 1 year of HR experience is preferred
- Has good listening skills, build strong relationships, is flexible/open-minded, negotiate effectively, solicit performance feedback, and handle constructive criticism
- Skilled in the use of computers, adapt to new technology, keep abreast of changes, learn new programs quickly, use technology to improve productivity
- Proficient in Microsoft Office (Outlook, Word, PowerPoint, Excel, Publisher)
- Able to manage multiple projects simultaneously under tight deadlines
- Able to plan and work independently with integrity and adherence to procedural practices related to HR compliance
- Must have a positive attitude and takes initiative with a strong desire to learn
- Keep information organized and accessible, work systematically/efficiently, manage time well, promote mutual respect, keep workplace clean and safe, support safety programs.
- Air-conditioned office
- Desk and chair
- General office equipment and supplies
- Exposure to potential eye and muscle strain due to constant use of computer
- Must be able to sit and stand for extended periods of time
- Walking, standing, kneeling, bending, pulling, pushing
- Light lifting and carrying (40+ pounds)
-
Community Coordinator
4 weeks ago
Hub Coworking Hawaii Honolulu, United StatesCompany Description · Hub Coworking Hawai'i is a vibrant community and coworking space located in Honolulu, HI. We provide a supportive and inspiring environment for entrepreneurs, innovators, and impact makers. Our unique coworking, office, community, and event space brings toge ...
-
MDS Coordinator
3 weeks ago
Express Employment Professionals – Hawaii Honolulu, HI, United StatesTitle: MDS Coordinator · Location: Honolulu, HI · Pay: Up to $85k/yr (DOE) · MDS Coordinator Responsibilities: · Ensure the completion of all MDS assessments and required documents are completed and compliant · Create a schedule for all Medicare and Medicaid. · Start Medicare cov ...
-
Program Coordinator
6 days ago
University of Hawai'i Honolulu, United States Full time TemporaryTemporary/Permanent: · Temporary, Not to Exceed: September 30, 2025 · Other Conditions: · Federal funds, temporary to 09/30/2025 with the possibility of extension pending satisfactory job performance, availability of funds and actual staffing requirements. To begin approximate ...
-
Program Coordinator
6 days ago
University of Hawai'i Honolulu, United States Full time TemporaryTemporary/Permanent: · Temporary · Duties and Responsibilities *Under the direction of the program leads, provide coordination and organizational support for Mellon Foundation grant activities and outreach to Asian American and Pacific Islander (AAPI) communities in the area of ...
-
Material Coordinator
1 week ago
SAIC Honolulu, United StatesDescription · We are seeking Material Coordinator at all levels of experience (Junior thru Senior and SME) to support the United States Army Pacific Command (USARPAC) Task Order (TO). We are currently assembling our team of experienced professionals with a broad range of intellig ...
-
Discharge Coordinator
1 week ago
Diagnostic Laboratory Services, Inc Honolulu, United States Full/Part timeJOB SUMMARY · /RESPONSIBILITIES: · • Plans and coordinates functions and activities related to meeting the psychological, social and nursing needs of patients and their families. · • Supports the case manager and social worker with an emphasis on discharge planning and/or maint ...
-
COM Coordinator
1 week ago
Hunt Companies, Inc Honolulu, United States Full timeA Brief Overview · The COM Coordinator is responsible for all aspects of the Change of Occupancy Maintenance (COM) process involving the accurate input of data into the Company's system of record software, the planning and scheduling of both internal and contracted work and the ...
-
Maintenance Coordinator
1 week ago
Fleet Jobs Honolulu, United StatesPOSITION SUMMARY: · The Maintenance Coordinator will complete maintenance customer service, inventory and administrative processes of the branch (branches) that support maintenance operational efficiency, effectiveness, customer satisfaction and profitability. The Maintenance Coo ...
-
Sales and Event Coordinator
2 weeks ago
The Belfry Inn & Bistro Sandwich, United States Full timeCatering Sales and Event Coordinator targets and coordinates catering sales efforts as well as assist in implementation. The job involves initiation and development of quality leads to ensure growth of catering sales,. In addition follow through with the client contact process to ...
-
Project Design Coordinator
2 weeks ago
Express Employment Professionals – Hawaii Honolulu, United StatesWe are hiring immediately · Get started today with Hawaii's full-service contract furniture dealership dedicated to providing clients with top quality product solutions since 1976 We are seeking a Project Design Coordinator with 2-3 years of experience in Administration with pref ...
-
Work Order Coordinator
2 weeks ago
Oshkosh Honolulu, United States Full timeAbout Oshkosh AeroTech, an Oshkosh company · Oshkosh AeroTech is a leading provider of aviation ground support products, gate equipment and airport services to commercial airlines, airports, air-freight carriers, ground handling and military customers. Oshkosh AeroTech offers pr ...
-
USARPAC Trainer Coordinator
1 week ago
SAIC Honolulu, United StatesDescription · We are seeking USARPAC Trainer Coordinator (Sr) at all levels of experience (Junior thru Senior and SME) to support the United States Army Pacific Command (USARPAC) Task Order (TO). We are currently assembling our team of experienced professionals with a broad range ...
-
HR & Training Coordinator
2 weeks ago
Arcadia Family of Companies Honolulu, United States Full time Full timeThe Arcadia Family of Companies is a local non-profit organization committed to providing senior living excellence in a gracious, compassionate, and dynamic environment which meets the spiritual, physical, and social needs of every resident, client, and member we serve. · Why Jo ...
-
HR Coordinator
1 week ago
HMSHost Honolulu, United States: · Summary: · The HR Coordinator provides assistance with and facilitates HR support tasks and activities within the branch. The position assists with recruiting associates, administering hiring and on-boarding, preparing and maintaining employment records, and airport badging, ...
-
HR Coordinator
2 weeks ago
Roberts Hawaii Honolulu, United StatesDepartment:Human ResourcesReports to:HR Manager Recruitment and EmploymentStatus:Exempt1. Job Purpose/Objective:This position is responsible for coordinating and administering support for Human Resources and Operations. The HR Coordinator will facilitate implementation of service ...
-
Inpatient Coordinator
2 weeks ago
AlohaCare Honolulu, United StatesJob Description · Job DescriptionApply on line at · The Company: · AlohaCare is a local, non-profit health plan serving the Medicaid and Medicare dual eligible population. We provide comprehensive managed care to qualifying health plan members through well-established partnershi ...
-
Sales Coordinator
3 weeks ago
Howard Hughes Corporation Honolulu, United StatesSales Coordinator · The Howard Hughes name is synonymous with entrepreneurial vision, tenacity and a pioneering spirit-values still embodied by The Howard Hughes Corporation today. While Hughes' passion for aviation and the silver screen are legendary, it was his investment in r ...
-
Research Coordinator
2 weeks ago
Hawai'i Pacific University Honolulu, United StatesHPU seeks a temporary full-time Research Coordinator to support the execution of a funded research project with the Center for Marine Debris Research (CMDR). The Research Coordinator is expected to take direction from CMDR principal investigators and Research Coordinator, Researc ...
-
MDS Coordinator
13 hours ago
Palolo Chinese Home Honolulu, United StatesJob Description · Job DescriptionJoin our team at Palolo Chinese Home in Honolulu, HI as a Full-Time MDS Coordinator, and take your nursing career to the next level As an MDS Coordinator, you will play a pivotal role in ensuring the highest level of care for our residents. Exciti ...
-
Advancement Coordinator
1 day ago
Uhalumni Honolulu, United StatesPBS Hawaii is seeking an energetic, mission-driven ambassador to deliver and assist in engagement activities and help build community partnerships. The PBS Hawaii Advancement Coordinator reports to the Vice President of Advancement and coordinates all aspects of fundraising and m ...
HR Coordinator - Honolulu, United States - Roberts Hawaii
Description
Department: Human ResourcesReports to: HR Manager – Recruitment and Employment
Status: Exempt
1. Job Purpose/Objective:
This position is responsible for coordinating and administering support for Human Resources and Operations. TheHR Coordinatorwill facilitate implementation of services, policies, procedures, and programs, in adherence with and prescribed by, HR and/or operations management. The incumbent will contribute to the accomplishment of company practices and objectives that strive to provide an employee-oriented, high-performance culture with emphasis on quality, productivity, and the ongoing development of a superior workforce.
2. Essential Job Functions:
