receptionist/admin assistant - Kearneysville, United States - Spherion

Description

This Receptionist position is perfect for those who enjoy customer service and are looking to get into a new field of work. Apply for our Receptionist position today
Perks & Benefits:
- Weekly pay
- Weekends off
- Set schedule
- Benefits package

Responsibilities:
???Be excellent as first point of contact via phone, email and in-person interactions.
???Answer, screen, and transfer incoming phone calls.
???Organize and prepare for meetings, including gathering documents and attending to logistics of meetings.
???Manage room calendars including setting up meetings and moving meetings as needed.
???Identify weekly office supply needs to include requisitioning, maintaining organization and storage of items.
???Maintains security by following procedures and issuing visitor badges.
???Manages catering orders for office meetings and customer visits.
???Accept deliveries/process packages and ensure they reach the intended recipient promptly.
???Prepare outgoing mail for USPS and maintain the postage meter account ensuring postage supplies inventory is fulfilled.
???Compose routine and non-routine business documents for designated individuals using Microsoft Excel, Word, and PowerPoint.
???Perform administrative support functions such as filing and general clerical functions.
??? Set up conference rooms, teleconference lines, and supporting documentation.
??? Arrange travel/lodging for certain executives and managers, as needed.
??? Follow established procedures and perform routine duties.
??? Maintain and stock kitchenette/conference rooms/meeting and training rooms.
??? Document procedures for front office.

Working hours: 8:00 AM - 5:00 PM

Skills:
--Candidate must be a team player with a great attitude.
--Ability to effectively communicate across varying modes of communication.
--Technologically savvy and able to learn new programs quickly and able to troubleshoot.
--Excellence in customer service and customer interaction.
--Have excellent attention to detail and high-level accuracy with documents.
--Flexible in daily routine; ability to prioritize and manage shifting responsibilities.
--Ability to assess, prioritize and act quickly, solve problems, and maintain confidentiality.
--High level organizational and planning skills.
--Excellent interpersonal and communication skills
--Proficient in time management
--A true professional, who supports the entire team in achieving their goals.

Education:
No Degree Required

Experience:
1-4 years

Qualifications:
Administrative experience

Give us a call at to discuss this opportunity

Spherion has helped thousands of people just like you find work happiness Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including health, and an incentive and recognition program (all benefits are based on eligibility).

key responsibilities

???Be excellent as first point of contact via phone, email and in-person interactions.???Answer, screen, and transfer incoming phone calls.???Organize and prepare for meetings, including gathering documents and attending to logistics of meetings.???Manage room calendars including setting up meetings and moving meetings as needed.???Identify weekly office supply needs to include requisitioning, maintaining organization and storage of items.???Maintains security by following procedures and issuing visitor badges.???Manages catering orders for office meetings and customer visits.???Accept deliveries/process packages and ensure they reach the intended recipient promptly.???Prepare outgoing mail for USPS and maintain the postage meter account ensuring postage supplies inventory is fulfilled.???Compose routine and non-routine business documents for designated individuals using Microsoft Excel, Word, and PowerPoint.???Perform administrative support functions such as filing and general clerical functions.??? Set up conference rooms, teleconference lines, and supporting documentation.??? Arrange travel/lodging for certain executives and managers, as needed.??? Follow established procedures and perform routine duties.??? Maintain and stock kitchenette/conference rooms/meeting and training rooms.??? Document procedures for front office.

experience

1-4 years

skills

--Candidate must be a team player with a great attitude.--Ability to effectively communicate across varying modes of communication.--Technologically savvy and able to learn new programs quickly and able to troubleshoot.--Excellence in customer service and customer interaction.--Have excellent attention to detail and high-level accuracy with documents.--Flexible in daily routine; ability to prioritize and manage shifting responsibilities.--Ability to assess, prioritize and act quickly, solve problems, and maintain confidentiality.--High level organizational and planning skills.--Excellent interpersonal and communication skills--Proficient in time management--A true professional, who supports the entire team in achieving their goals.

qualifications

Administrative experience

education

No Degree Required