Exec. Secretary Jackson Police - City of Jackson, TN

Description

The position involves responsibility for performing various duties, which require knowledge of office procedures and understanding of the duties of the Police Fleet Captain and other designated supervisors.

Work may also involve complex secretarial duties requiring the exercise of independent judgement and execution of assignments under minimal supervision.

Communicates with other employees of the department, other departments within the City government, federal and state government agencies, and the general public.

• Ability to type and utilize word processing programs.
• Ability to conduct oral communications.
• Ability to comprehend situations, analyze circumstances, and make appropriate decisions.
• Ability to draft reports.
• Ability to write clearly and concisely.

• Type a variety of reports, letters, memoranda and other materials involving sensitive or confidential information.
• Maintain historical and operational files.
• Accesses and collates computer data.
• Data entry and organization of case files, submitting appropriate information to City Hall Risk Management for on-the-job injuries and fleet accidents.
• Enters and retrieves offense reports, incident reports, case files, wrecker bills, estimates, invoices and photographs from the Records Management System.
• Correspond with vendors to get quotes and bids.
• Work with others in acquiring purchase orders and assist in purchasing equipment.
• Performs other related work as required.
• This list is not exclusive of all duties that may be required.

• High school diploma with four (4) years experience in secretarial or business training, or any equivalent combination of training and experience.

• Knowledge of modern office practices, procedures, systems and equipment to include basic computer operations.
• Knowledge of secretarial practices and procedures.
• Ability to maintain administrative, fiscal, and general records and prepare reports.
• Ability to compose correspondence on routine matters and to perform moderately complex office management details without supervision.
• Ability to establish and maintain effective working relationships with others.
• Skill in typing/keyboarding.
• Ability to make responsible decisions, in accordance with standard office policies and procedures.

• The incumbent may attend various local and state seminars, pertaining to personnel and secretarial administration.