Human Resources Recruitment and Safety Coordinator - Sault Sainte Marie, United States - Lake Superior State University

Description

Title:
Human Resources Recruitment and Safety Coordinator


VP Area:
Human Resources


Department:
Recruitment & Retention


Job Summary/Basic Function:

Under the supervision of the Director of Human Resources, Safety and Risk, this position administers talent acquisition, labor relations, employee communications, departmental metrics and reporting, employee education and training.

This position also manages and coordinates University safety and risk management programs, investigates, tracks and follows up on incidents and prepares reports, develops, delivers and coordinates related training, completes routine reports, provides a professional safety role on the LSSU campus.

DUTIES AND RESPONSIBILITIES

• On-boarding, applicant tracking system, manages various job boards, search committee support, on-site recruiting visit coordination, create appointment letters, new hire orientation.
• Off-boarding, meets with exiting employee to explain benefits, final pay, COBRA and other related items.
• Responsible for all communication and training of employees on proper hiring and various job board usage.
• Posts and advertise positions both internally and externally following federal, state and union guidelines.
• Performs grievance tracking, file maintenance, handling employee relations issues in coordination with Director of Human Resources, Safety and Risk, contract compliance, and contract education.
• Assist with employee newsletter(s), employee communications and other employee related programs and events as assigned.
• Tracks, compiles and reports on key metrics such as, turnover, hire rates, plan and program utilization reports, EEO-1, and other regulatory and compliance reporting.
• Record keeping, employee records, personnel files, plan and program files.
• Front Counter back up.
• Assists with follow ups on work related injuries, workers compensation case, accident/injury investigations; and return to work and light duty programs.
• Establishes/reviews environmental, health and safety plans and programs in the areas of accident/injury prevention, biological safety, chemical safety, emergency response, environmental compliance, fire and life safety, hazardous materials management, and radiological safety to ensure compliance with state and federal regulations and University policies/procedures.
• Reviews, evaluates, and analyzes work environments and designs programs and procedures to control, eliminate and prevent disease or injury caused by biological, chemical, physical and/or ergonomic factors.
• Oversees inventories of hazardous materials and hazardous wastes, using waste tracking systems to ensure that materials are handled properly; and oversees other program related record keeping, training records and other record keeping requirements. Trains departmental staff in appropriate record keeping and conducts internal record keeping audits.
• Leads, facilitates, and advises departments in designing health and safety programs. Coordinates and directs safety activities across work areas, departments, functional areas and various disciplines.
• Delivers training, as assigned. Supports risk, safety and associated training courses, programs, platforms, by performing duties such as creating or updating training materials, researching best practices, scheduling training events, evaluations and assessments. Conducts surveys and audits as assigned. Uses multiple software applications and to prepare information, maintain records, reports and materials.
• Trains and educates customers, students and staff on appropriate practices, protocols and responses to various situations, policies and programs, including safety and risk training for new hires.
• Conducts inspection and audits, and monitors compliance with University policy and regulatory requirements governing health and safety.
• Assist direct supervisor with the procurement of insurance coverage for the university annually. Review and prepare University insurance renewals as directed.
• Maintains files for workers compensation, insurance, training, and other records maintained in the Safety and Risk Management Office and coordinates with appropriate vendors, agencies, or provides to ensure incidents and cases are addressed in a timely manner, and that appropriate actions are taken.
• Performs other duties as assigned.

CORE COMPETENCIES

To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of this position.

• Customer Service-listens and responds effectively to customer questions; resolves customer problems to the customer's satisfaction; respects all internal and external customers; uses a team approach when dealing with customers; follows up.
• Problem Solving-the individual identifies and resolves problems in a timely manner and gathers and analyzes information skillfully.
• Interpersonal Skills-the individual maintains confidentiality, remains open to others' ideas and exhibits willingness to try new things.
• Oral Communication-the individual speaks clearly and persuasively in positive or negative situations, demonstrates group presentation skills and conducts meetings.
• Written Communication-the individual edits work for spelling and grammar, presents numerical data effectively and is able to read and interpret written information.
• Planning and Organizing-the individual prioritizes and plans work activities, uses time efficiently, and can develop realistic action plans.
• Quality Control-the individual demonstrates accuracy, thoroughness, and monitors own work to ensure quality.
• Adaptability-the individual adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays, or unexpected events.
• Dependability-the individual is consistently at work and on time, follows instructions, responds to management direction, and solicits feedback to improve performance.
• Innovation / Initiative-the individual uses information from a variety of sources, identifies immediate action needed to address current issues, seizes the opportunities to enhance performance. Ability to attend to imminent issues while maintaining an awareness of emerging opportunities is required.

MINIMUM QUALIFICATIONS

Education:
Bachelor degree in Business, Occupational Health or related field.

Experience:
One (1) to three (3) years of Human Resources, Safety or directly related experience. Demonstrated ability to gather, organize, and analyze various data sets. Organizational skills with a demonstrated ability to prioritize between moderately complex and competing assignments.

Demonstrated ability to pay attention to detail and complete assignments with a high degree of accuracy, and to meet all assigned and required deadlines.

Demonstrated excellent communication and interpersonal skills including the ability to maintain confidentiality and to deliver excellent customer service.

Demonstrated ability to think critically in order to problem solve, to recommend and implement creative and meaningful customer centric solutions.

Ability to quickly acquire knowledge and skills of processes and subject matter rules and regulations in order to adapt to changes with tools and platforms used and with changes and updates in the legal and regulatory environment.

Ability to acquire and utilize new essential job related knowledge, skill and abilities. Ability to quickly learn and adapt to the University's practices.

Demonstrated proficiency in Microsoft Word and Excel spreadsheets, to include ability to use financial formulas and manipulate data with pivot tables.

Ability to effectively perform as part of a multi-disciplinary team.


DESIRED QUALIFICATIONS

Experience:

Three (3) to five (5) years of progressively more responsible professional level human resource / safety experience working with a broad range of human resource programs, including hiring, on-boarding, safety and compliance, and employee relations.

A working knowledge of various laws and regulations such as ADA, FLSA, FMLA, ADEA, NLRA, PERA, COBRA, Title VII, IRCA, and OSHA.

An understanding of project management methodologies, experience with Banner, knowledge of unemployment compensation, and workers' compensation. Experience developing and delivering training programs. Experience with or knowledge of needs with an institution of higher education.


PHYSICAL AND MENTAL DEMANDS

Adequate physical fitness to be able to sit and concentrate for long periods of time as well as traverse around campus; use of gross motor skills to perform organizational duties; use of fine motor skills to operate computer; social intelligence; problem solving ability; ability to understand and work with numbers; ability to see, hear, and speak with or without the use of aids to perform normal office tasks.