OFFICE MANAGER with Security Clearance - China Lake, United States - NAVAIR

Description

Position Description The DG-3 incumbent will serve as the Office Manager for the Research and Intelligence Department (D5J0000), providing support across the Department staff and three divisions.

Duties will require mostly independent work with occasional support from management until the DG04 level has been met.

• Office Management
• Provide general office clerical support, receive incoming telephone calls and take messages, greet official visitors, and arrange for proper identification/passes.

Ensure office equipment is maintained and the office is appropriately supplied, including ordering routine office supplies. Prepare and submit CSRs and MACs.

• Documents
• Prepare, edit, format, and route correspondence, including LOS awards, official letters, memoranda, public release requests, invention disclosures, etc.

Maintain current employee rosters, organization charts and muster lists. Process training requests, and track mandatory training for the department.

• Travel
• Make travel arrangements in the Defense Travel System (DTS).

Receive, reviews and process corresponding travel claims. Review travel documents/receipts and analyze all voucher computations relating to per diem, travel costs, etc. Prepare and process visit requests/security clearances, invitational and foreign travel requests.

• Coordination
• Maintain calendar and schedule appointments, arrange meetings including conferences both on and off center, and track the status of data calls and their due dates.
• Communication
• Possess strong written and oral communication skills and the ability to interact across all levels of management are required.
• Responsible to mentor and coordinate tasking among division office managers.
• Approving official (AO) maintain certificate as AO, overseeing 3 Purchase card holders.

Position Duties/Responsibilities N/A Minimum Salary 43646 Maximum Salary 70286