Administrative Assistant - Charlotte, United States - GLOBAL HOOKAH DISTRIBUTORS INCORPORATED

Description

Who we are

Rituals are at the heart of all cultures. They are social, they are instinctive, and they are above all, shared. At AIR, our aim is to bring customer-centric, innovation-led and digitally-amplified approaches to inhalation rituals for all communities and societies. Through the development of advanced, clean technologies and placing people at the heart of our inventions, we are crafting products that will revolutionize our industry. We are looking for passionate, dynamic, and bold innovators to join us on the journey as we look to disrupt and advance an industry in pursuit of furthering the bonds of social connection.

We aim to revolutionize inhalation rituals by transforming the status quo. Spearheaded by innovation, we aim to provide superior physical, emotional and mental benefits through inhalation.

We are reimagining recreation, sensorial discoveries, and social connections. Most wait for the future. We are creating it now.

Website

AIR offers a very rich benefit package to include:

Medical, Dental, Vision, FSA, HSA (company match), 401k

Company paid STD, LTD, and life insurance

Generous Holiday and PTO package

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.

Job Summary:

The Administrative Assistant facilitates the efficient operations of the company by performing a variety of clerical and administrative tasks to ensure the business runs smoothly.

Duties/Responsibilities:

• Answers and transfers phone calls, screening when necessary, including mail, packages, & deliveries.
• Welcomes and directs visitors and clients.
• Maintains filing systems as assigned to include purchase orders, purchase requisitions, & expense reports.
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when requested.
• Responds to and resolves administrative inquiries and questions.
• Coordinates and schedules travel, meetings, and appointments for managers or supervisors.
• Prepares agendas and schedules for meetings.
• Facilitates company events as needed.
• Maintains and retrieves office supplies and coordinates maintenance of office equipment.
• Performs other related duties as assigned.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Strong interpersonal and customer service skills.
• Proficient in Microsoft Office Suite or related software.
• Ability to multitask is a must.
• Excellent organizational skills and attention to detail.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently.

Education and Experience:

• High school diploma, Associate's degree preferred.
• Three to five years of experience in an administrative role.