Coordinator for Student Affairs - Buffalo, United States - D'Youville University

Description

Job Description

The highly visible incumbent is responsible for managing the day-to-day responsibilities of the Vice President for Student Affairs (VPSA) while ensuring peak performance of the division. This includes but is not limited to: finding and ensuring efficiencies within the division, assisting the Dean of Students (DOS) with administrative needs, providing budgetary support for the Student Government Association, managing state required health form submission and providing administrative support needed. The successful candidate will be a self-starter who thrives amidst an ever-changing and unpredictable work environment and will have demonstrated skills in the areas of student support, detail oriented, multi-tasking, fiduciary responsibilities, and programming. The Coordinator for Student Affairs reports directly to the Dean of Students & Title IX Coordinator. Typical business hours are Monday-Friday from 8:30 am to 5:00 pm but extended hours may occasionally be required when the university is in session to manage workload and attend meetings and University functions. Through organization and management, this 12-month position helps to ensure that the University is "student-ready" and that every student has the opportunity be engaged outside of the classroom.

PRIMARY JOB DUTIES

• Ensure effective management, scheduling, and communication within the Student Affairs Division;
• Manage and coordinate all federal immunization requirements and associated holds in collaboration with CastleBranch and the Student Success Center;
• Manage all phone calls, messages, and meeting requests for the Vice President for Student Affairs & Dean of Students;
• Serve as the lead on the implementation and upkeep of the Engage software
• Oversee the 40 division work studies and manage the internal Graduate Assistant request process;
• Coordinate University mascots (Saint & Maggie) care as needed;
• Implement new employee on-boarding process for the Division of Student Affairs;
• Keep and distribute all meeting agendas and meeting minutes from the Student Affairs Division;
• Oversee all bookkeeping within the Student Affairs Division including credit card expense report on behalf of the VPSA, DOS and SGA;
• Serve as the Financial Advisor for the Student Government Association;
• Coordinate all forms needed for the Student Government Association;
• Manage all room and technology requests as needed for events and meetings on behalf of the Student Affairs Division;
• Work closely on initiatives as needed with any/all staff members within Student Affairs;
• Organize and manage any needed tools and supplies;
• Assess daily operations within the office and provide recommendations for peak performance;
• Ensure a student-centered departmental environment with a focus on customer service;
• Attend and participate in "all-around" days such as Move-In, Orientation, Open Houses, Accepted Student Days and the like;
• Support the overall campus programming model by collaborating with faculty, staff, and SGA on initiatives and events;
• Serve on various University committees as directed by the VPSA or DOS;
• Other duties as assigned by the Vice President for Student Affairs and Dean of Students.

Work Remotely - No

Work Location: Buffalo, NY

Job Type: Full-time

About the Institution:

D'Youville is a highly regarded private university and research institution with a rich history located on the vibrant West Side of Buffalo adjacent to a growing downtown with year-round cultural events and outdoor recreation. While preparing students for the 21st-century, D'Youville excels at helping students reach their career goals as change agents, doing well for themselves and their communities by doing good. Under the leadership of President Lorrie Clemo, the university is moving boldly forward through a dynamic and integrated planning process to strengthen the institution and positively impact the student experience and surrounding community.

Founded in 1908, the Grey Nuns named the college after the Patron Saint Marguerite D'Youville and committed to making it a compassionate place of learning for those from underrepresented populations. That commitment and tradition continue today. D'Youville was the first college in Western New York to offer baccalaureate degree programs for women. With a long Catholic history, D'Youville welcomes students of every culture, background, and faith and is a place where different faith traditions can be openly shared and respected. Coeducational since 1971, D'Youville strives to expand opportunities for diverse learners, including adults, first-generation, low-income, and other students historically underrepresented in higher education.

Today, D'Youville features an urban, growing campus community of 3,000 students and offers more than 50 majors in undergraduate, master's, and doctoral studies including advanced certificates and accelerated learning programs. Featuring degrees in healthcare, business, and the liberal arts, D'Youville encourages students to balance their learning with activities that integrate community service with coursework. D'Youville's proud graduates have the academic strengths necessary for careers that make a difference and the skills to be leaders for the world. All job offers are contingent upon legal authorization to be employed in NYS as determined by NYS DOL. To learn more about D'Youville, please visit

D'Youville University continues to grow its commitment to Diversity, EQUITY, and Inclusion. Remaining true to the teachings of our Patroness, St. Marguerite d'Youville, we seek to selflessly and compassionately contribute to humanity by improving the lives of individuals and society through education. D'Youville University was founded to extend a hand to those in need and equip them, through education, with the skills necessary to change the world.

Requirements

KNOWLEDGE, SKILLS, & ABILITIES

• Demonstrated administrative and organizational experience;
• Thorough knowledge of college life and the associated environment;
• Strong cross-cultural, interpersonal, and writing skills necessary, including the ability to represent the University in a positive way to diverse populations;
• A demonstrated commitment to promoting a diverse and inclusive community;
• Ability to innovative and offer administrative recommendations;
• Ability to work with a wide variety of individuals on campus and in all areas of the community to accomplish student life objectives;
• Ability to make sound professional judgments, often under deadline pressure, when dealing with student related issues;
• A strong commitment to the college's mission to honor the catholic heritage and the spirit of St. Marguerite D'Youville working with students from across diverse cultures, backgrounds and faith traditions that promotes leadership and service.

JOB SPECIFICATIONS

• Education: Bachelor's degree required.
• 2-4 years of administrative and/or organizational experience.
• Handle multiple tasks and priorities at once while solving problems and thinking innovatively;
• Administrative, organizational, supervisory, and budget-management skills;
• Possess the ability to react calmly and effectively in emergency situations;
• Extended periods of sitting, standing, stair climbing, maneuvering objects of substantial weight;
• Must possess a student-centered personal philosophy and an amazing sense of humor.

PHYSICAL AND ENVIRONMENT REQUIREMENTS

• Mental/Visual Demand and Physical Effort
• For normal office environment must be able to lift 25 lbs. from floor level.
• Must be able to lift and maneuver normal size full file box for archival purposes.
• Must be able to occasional bend, twist, and stoop.
• Frequent typing of a computer keyboard.

Benefits

Pay: $35, $40,000.00 per year

Additional Salary Information

The salary range reflects our good faith and reasonable estimate of the possible compensation at the time of posting, the role and associated responsibilities, and the experience, education, and training of the selected candidate.