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    Operations Coordinator Nursing- Operating Room Administration - Miami, United States - Nicklaus Children's Health System

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    Description

    Job Summary

    Provides general administrative and office support services for the senior Nursing Administration team and staff following the administrative directive of Supervisor of Operations Coordinator.

    Job Specific Duties

    • Assists Leader(s) and staff with special projects, organizes meetings, and conferences and other special events. Performs research and analysis for related projects and specific issues.
    • Responsible for composing, typing, editing, and proofreading correspondence, reports, letters, memoranda, and/or other documents. Responsible for creating requested trackers and maintaining them on a routine basis.
    • Attends key meetings and prepares agendas, meeting minutes and other sensitive documents needed.
    • Prepares presentations and financial and non-financial reports as well as requests for the department Leader(s) and staff.
    • Facilitates the planning, organization, and activities of the department to ensure efficient and effective workflow coordination.
    • Provides clerical support in problem solving and planning as needed to ensure delivery of department's goals and objectives.
    • Handles the maintenance of department's employee records as needed.
    • Edits KRONOS transactions in a timely manner and within established guidelines as demonstrated with minimal edits by Payroll department.
    • Orders and maintains office supplies. Submits PO's and contracts for approval and follows up on completion or renewal. Verifies and submits invoices to be approved by the Leader(s).
    • Submits work orders for IT, EVS, and PlantOps as needed to maintain the department as issues come up.
    • Performs all other clerical duties such as copying, scanning, filing, faxing, and special projects as set forth by the department Leader(s) or staff.
    • Maintains files and records for the department Leader(s).
    • Prepares financial plans, budgets, and forecast reports for approval as needed. Assists department Leader(s) with monthly expenses and invoices.
    • Receives and screens visitors and telephone calls for the department. Provides clerical support, schedules & maintains calendars, coordinates travel arrangements, and handles daily public relations.
    • Answers inquiries concerning activities and operations for the department Leader(s).
    • Schedules and coordinates meetings for the department staff and follows-up.
    • Facilitates approvals from the department Leader(s) on reports and requests for travel, expense reimbursements, etc.
    • Meets regularly with the department Leader(s) to provide administrative support to ensure efficient operations.
    • Maintains filing system both electronic and physical, contact database, employee paperwork, and inventory for the department.
    • Orders and oversees office supply needs for the department along with any food arrangements that need to be made for meetings.
    • Oversees and achieves departmental goals while upholding best practices and processes.
    • Creates and maintains department resources for quick obtainability.



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