Estimating Coordinator - Santa Ana, CA

PACE Supply is seeking a motivated · Estimating Coordinator · to join our high-performing Finish Division estimating team in Santa Ana, CA · As a key member of this dynamic team, you will deliver Best-In-Class service to our customers through close collaboration, ensuring accurat ...

Job description

PACE Supply is seeking a motivated
Estimating Coordinator
to join our high-performing Finish Division estimating team in Santa Ana, CA

As a key member of this dynamic team, you will deliver Best-In-Class service to our customers through close collaboration, ensuring accurate and timely project bids. You'll build lasting, trusting relationships with our contractor partners by effectively utilizing internal and external resources to coordinate on-time quotes. At PACE Supply—an employee-owned leading wholesale distributor of plumbing and finish products—you'll directly contribute to our shared success while supporting plumbers, contractors, and projects throughout California, Hawaii, and beyond.

Why Join PACE Supply?

• Be an integral part of a collaborative, high-functioning team committed to excellence and precision
• Play a vital role in our mission to provide top-tier service and support to our valued contractor partners
• Grow your career in a supportive, employee-owned environment that rewards initiative, teamwork, and attention to detail

Apply today
Project Quote Logging

• Review project plans, schedules, and specifications
• Isolate appropriate sections relevant to the estimate
• Log projects into our shared platform
• Create projects and upload schedules into the system (ATS/shared tools)

Vendor and Representative Interaction

• Request project quotes from external vendors and manufacturer representatives
• Coordinate and request quotes from internal divisions as needed

Customer Interaction

• Intake customer quote requests promptly and professionally
• Respond to customers acknowledging receipt of their request
• Prepare and send completed project quotes to customers

Additional Duties

• Collaborate with the estimating team to ensure seamless workflow and high-quality deliverables
• Maintain accurate records and follow up on outstanding quotes to support on-time bidding
• Contribute to process improvements that enhance efficiency and customer satisfaction

Minimum Qualifications

• High School Diploma or GED required
• 2+ years of experience in administrative coordination, customer service, estimating support, or a related role (experience in plumbing, finish, construction, or wholesale distribution preferred)
• Strong organizational skills with the ability to manage multiple tasks and deadlines in a fast-paced environment
• Excellent communication skills, both verbal and written
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Detail-oriented with a proactive, team-oriented mindset
• Ability to read and interpret basic plans/specifications is a plus

Preferred Qualifications

• Familiarity with plumbing/finish products or quoting processes
• Experience with ATS, CRM, or estimating software

All qualified applicants will receive consideration without regard to race, age, color, sex (including pregnancy), religion, national origin, disability, sexual orientation, gender identity, marital status, military status, genetic information, or any other status protected by applicable laws or regulations. PACE Supply will consider qualified applicants with a criminal history pursuant to employment regulations.
Pre-Employment Requirements
As part of our commitment to providing a safe and secure work environment for our team members and customers, successful candidates must complete the following pre-employment requirements

Background Check
A comprehensive background check will be conducted to ensure candidates meet the necessary criteria for employment.

Physical Examination
Candidates will undergo a physical examination to assess their fitness for the position's requirements.

Drug Test
A drug test will be administered to ensure a drug-free workplace.

Work Environment
Physical Requirements

• The employee is frequently required to stand, walk, reach with hands and arms, and talk or hear.
• Ability to lift items that weigh up to 50 lbs. regularly. This includes carrying, dragging, and walking with materials, as well as using a hand-truck.
• Prolonged periods of standing or sitting at a desk and working on a computer.
• Specific vision abilities required for this job include distance vision, peripheral vision, and depth perception.

Environmental Conditions

• The employee is frequently exposed to moving mechanical parts and outside weather conditions.
• Occasionally, the employee may be exposed to high, precarious places and vibration.
• The noise level in the work environment is usually moderate.

Benefit Snapshot
PACE Supply is proud to be an employee-owned corporation. We offer competitive wages, career pathways of growth, and excellent benefits packages that includes medical, dental, and vision care that is available to you within the first 30 days We also provide our employees with life insurance, sick days, holidays, vacation, two retirement programs of 401(k) and ESOP, and much more.

Relocation Benefits
NO
Remote Availability
NO

• Please note that individual total compensation for this position will be determined at the Company's sole discretion and may vary based on several factors, including but not limited to, location, skill level, years and depth of relevant experience, qualifications and other business considerations. PACE Supply is an equal opportunity employer and is committed to providing accommodations for qualified individuals with disabilities. If you require assistance or accommodation due to a disability, please contact the HR Department