Clerk - Receptionist Anticipated Opening for the School Year - Irving, United States - Carrollton-Farmers Branch ISD

Description

Position Type:
Secretarial and Clerical/Clerk - High School

Date Posted:
4/22/2024

Location:
Ranchview High School
Job Title: Clerk - Receptionist HS Wage/Hour Status: Nonexempt

Reports to: Principal/Asst. Principal Pay Grade: AS days

Dept./School: Assigned Campus Date Revised: 04/22/24

PRIMARY PURPOSE:
Facilitate the efficient operation of the school office by greeting visitors courteously and routing calls in a friendly and efficient manner.

QUALIFICATIONS:
Education/Certification
High school diploma or GED

Special Knowledge/Skills:
Proficient skills in word processing, keyboarding skills and file maintenance
Effective organization, communication and interpersonal skills
Ability to follow written instructions
Ability to operate multi-line phone system

Preferred Experience:
Three years of successful secretarial or clerical experience preferable in a related field.

MAJOR RESPONSIBILITIES AND DUTIES:
Reception and Phone

1. Organize and manage the routine work activities in the office.
2. Greet all visitors, students and teachers courteously. Determine their needs, check with secretaries regarding appointment times, and take messages for designated staff personnel. Operate multi-positional telephone switchboard to relay incoming, outgoing, and inter-office call.
3. Answer questions of callers according to school administrative procedures.
4. Place long distance telephone calls for extensions that are coordinated by the switchboard.
5. Maintain an up-to-date listing of school district telephone numbers and high school extension numbers.
6. Keep a record of all long distance and incoming collect telephone calls made through the switchboard.
7. Prepare correspondence, forms, reports, etc. for the assigned administrator.
8. Receive incoming calls, take reliable messages, and route all to appropriate staff.
9. Receive, sort, and distribute mail and other documents to staff members.

Other

1. Maintain confidentiality of information.
2. Participate in staff development training programs when appropriate.
3. Keep informed and comply with all state and district policies and regulations concerning primary job functions.

Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds); Occasional lifting and moving of moderate to heavy objects, over 45 pounds
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions; maintain emotional control under stress

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required. This job is not an employment agreement or contract. The Administration has the exclusive right to alter this job description at any time without notice.

Reviewed by: Randy Davis Date: 04/22/24

Approved by: Randy Davis Date: 04/22/24