Administrative Support Specialist - Madison - Jefferson County Inc

    Jefferson County Inc
    Jefferson County Inc Madison

    14 hours ago

    Description

    ABOUT UW EXTENSION

    The UW-Madison, Division of Extension works in partnership with various counties to enhance the quality of life in local communities. Our dedicated educators develop innovative educational programs tailored to local needs, helping individuals access cutting-edge research that benefits the community. Programs are offered in Agriculture, Community Development, 4-H, and Horticulture. This position is essential in supporting both administrative and programmatic functions.

    KEY RESPONSIBILITIES AS AN ADMINISTRATIVE SUPPORT SPECIALIST

    • Manage the department budget with precision and accuracy.
    • Prepare purchase requisitions and process purchases and invoice payments in accordance with county policy, serving as the primary contact for all purchasing inquiries.
    • Provide administrative support for UW Extension committee meetings by drafting agendas, sending communications, and accurately recording meeting minutes.
    • Schedule appointments and maintain calendars to ensure adherence to critical deadlines.
    • Participate in program audits and reviews, supplying requested data and running specialized reports. Conduct audits of files to confirm completion and accuracy for billing purposes.
    • Set up, organize, and manage files, including opening and closing files while ensuring all necessary documents are included.
    • Maintain the Extension website and social media presence to enhance engagement.
    • Offer administrative support for the 4-H program, act as a backup 4-H Online Administrator, and serve as the main point of contact for 4-H youth, families, and adult volunteers during the annual enrollment process as per UW guidelines. Maintain confidential 4-H records and correspondence on behalf of educators and/or the Area Extension Director.

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