- Provide administrative support including scheduling meetings, maintaining calendars, setting up travel arrangements, printing and filing, running office errands, and other office support activities
- Perform reception duties including greeting visitors and answering and directing calls
- Manage office supplies inventory
- Receive and distribute incoming mail and deliveries and manage outgoing mail and package processing
- Maintain, update, and implement standard operating procedures for the Peoria office in adherence with applicable TERRA-wide procedures
- Identify opportunities for process improvements and develop solutions
- Administrative responsibilities in partnership with accounting, human resources and marketing as needed:
- Business expense reconciliation
- Onboarding of new hires and coordination of local career fairs
- Marketing proposal and delivery support
- Office configuration/move coordination
- Work closely with the Senior Administrative Assistant in the Chicago office to ensure consistency and timeliness of administrative processes and procedures
- Additional responsibilities as needed and requested
- Two plus years of experience in an administrative/office support role; Bachelor's degree preferred
- High degree of dependability with regular presence in the office to effectively execute responsibilities
- Exceptional attention to detail, organization, prioritization, and time management skills
- Self-starter and self-directed; comfortable handling ambiguity
- Excellent communication, customer service, and interpersonal skills
- Competent in protecting sensitive and/or confidential information and sharing only with those who have a business need-to-know
- Strong proficiency with Microsoft Office Suite
- Ability to stay on task and be persistent when needed
- Valid driver's license
- Subsidized medical, dental, and vision insurance
- 100% covered basic life, AD&D, STD, and LTD insurance
- A variety of additional voluntary benefits
- 401K and profit-sharing program
- Annual bonus eligibility
- Eight (8) paid holidays plus one (1) personal holiday
- Paid Time Off bank
- Free parking
- A team of creative and talented individuals to work alongside.
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Assistant Office Manager - Peoria, United States - Terra Engineering Ltd
Description
Job Description
Job DescriptionThe purpose of this position is to coordinate and execute the administrative duties in TERRA's Peoria office to support the staff and ensure smooth and efficient operations. A high degree of organization, self-motivation and direction, and attention to detail are important.
Essential Functions
Education/Experience/Skill Requirements
TERRA Provides:
