Bursar - Saint Louis, United States - Harris-Stowe State University

Description

Job Description

Job DescriptionHarris-Stowe State University is a historically Black institution (HBCU) located in the heart of vibrant mid-town St. Louis, Missouri. Harris-Stowe's beautiful campus is minutes from the renown Gateway Arch, St. Louis Zoo, St. Louis Art and History Museums, Forest Park and other cultural and educational institutions. Harris-Stowe's diverse faculty and staff provide a wide range of academic programs to one of the most culturally diverse student bodies in the St. Louis region.
Job Summary
Reporting to the Chief Financial Officer, the Bursar position is responsible for assisting in managing student accounts and payments, with limited supervision. The Bursar provides information to students and staff with regard to tuition and fee structure, student account activity, financial aid resources, billing and receivables, petty cash, and payments. The Bursar is considered a leader at the University and the custodian of institutional funds.

Essential Functions

• Oversees the daily operations of the University Bursar Office to secure the accuracy and correctness of student accounts and other collection items.
• Delegates tasks and projects and assist staff members in achieving the best resolution for students, faculty, and staff.
• Maintains frequent communication with other department heads regarding institutional deadlines, process improvement, and student accounts.
• Addresses escalations and issues raised by students and colleagues through strong customer service.
• Reviews student award checks or related documents.
• Prepares routine entries and posts financial transactions; reconciles entries and internal ledgers to financial reporting system reports.
• Researches processing problems, contacts departments and students to resolve problems and expedite payment, and responds to inquiries by telephone or in writing; refers complex problems for solution.
• Handles cash and cash-related transactions, issues receipts, and balances cash fund; enters cash transactions in ledgers and reconciles cash reports; prepares bank deposits.
• Assists in bad debt write off and collection of written off accounts through collection agencies and the State of Missouri.
• Distributes, reviews, calculates, and processes student refund payments.
• Post charges to the student account in a timely and accurate manner. Post financial aid to student accounts in compliance with state and federal guidelines, or institutional policy.
• Ability to work as needed to collect funds at University events at night and on weekends.
• Performs miscellaneous job-related duties as assigned.

Minimum Education and Experience

• Bachelor's degree in Accounting or Business preferred.
• At least three years of progressive work experience in accounting, bookkeeping or related office setting.

Knowledge, Skills and Abilities

• Ability to prepare routine administrative paperwork.
• Basic data entry and/or word processing skills.
• Knowledge of Title IV rules and regulations.
• Ability to sort, count, and verify numbers.
• Knowledge of university accounting procedures involving student accounts.
• Ability to perform simple accounting procedures.
• Records maintenance skills.
• Knowledge of cash management principles and/or procedures.
• Account balancing skills.
• Ability to use personal computers, spreadsheets, and word processing programs.
• Ability to use an automated accounting system.
• Ability to prepare financial reports.
• Ability to analyze and solve problems.
• Strong customer service soft skills.

Working Conditions and Environment

• Work is routinely performed in person in a typical interior/office environment
• Very limited or no exposure to physical risk

"Please No Phone Calls"

Due to the large number of applications submitted and the high volume of applicant inquiries we receive regarding the status of applications, we are unable to accept phone calls or walk-in inquiries regarding applicant status. Only those candidates selected for interviews will be contacted.

EOE Statement

Harris-Stowe State University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.

The above statements are intended to describe the general nature and level of work being performed and assigned for this position. This is not an exhaustive list, nor is it limited to all duties and responsibilities associated with the position. HSSU management reserves the right to amend and change the responsibilities to meet business and organizational needs as necessary.