Executive Assistant to Vice President Sales - Hayward - Nortia Staffing - Human Resources, Accounting and Administrative Staffing

    Nortia Staffing - Human Resources, Accounting and Administrative Staffing
    Nortia Staffing - Human Resources, Accounting and Administrative Staffing Hayward

    3 hours ago

    Description

    We have a client in San Francisco, CA seeking a Part-Time Executive Assistant to support their new SVP Of Sales. This client is in a fast paced and growing industry-- in the Climate and Sustainability Tech industry.

    This position would start ASAP MUST be available for PART TIME only as this is NOT a full-time position hours a week)

    MUST have's for this role:

    • This role is 100% remote but you must be live in the State of CA
    • Ability and interest to work 20-25 hours a week for the next 8-12 weeks
    • Ability to work part-time hours between the hours of 8am-5pm PST or CST
    • Prior experience supporting a SVP of Sales
    • Open to the max pay rate of $60/hr
    • Advanced experience using Google Products

    Position Summary

    We are seeking a highly organized, proactive, and strategic Executive Assistant to support our Vice President of Sales. This role is critical to ensuring the efficiency, focus, and effectiveness of the VP and the broader Sales leadership team. The ideal candidate thrives in a fast-paced, high-growth environment, exercises strong judgment, and operates with professionalism and discretion at all times.

    Key Responsibilities

    Executive Support

    • Manage complex calendars, prioritize meetings, and resolve scheduling conflicts.
    • Coordinate domestic and international travel, including detailed itineraries and expense reporting.
    • Prepare the VP for meetings with agendas, briefing materials, and follow-up documentation.
    • Draft, edit, and manage correspondence, presentations, and reports.
    • Act as a gatekeeper, prioritizing incoming requests and ensuring alignment with business objectives.

    Sales Operations & Coordination

    • Support sales leadership meetings, QBRs (Quarterly Business Reviews), forecast calls, and offsite planning.
    • Track action items, deadlines, and key deliverables across the Sales organization.
    • Assist in preparing sales performance reports and executive dashboards.
    • Coordinate cross-functional communication between Sales, Marketing, Finance, Customer Success, and other teams.

    Project & Process Management

    • Lead or support special projects on behalf of the VP of Sales.
    • Improve administrative processes to increase efficiency and scalability.
    • Organize team events, leadership offsites, and recognition programs.

    Confidentiality & Discretion

    • Handle sensitive information with the highest level of professionalism and confidentiality.
    • Maintain discretion in matters related to personnel, performance, and company strategy.

    Qualifications

    • 5+ years of experience supporting senior executives, preferably in a sales or revenue organization.
    • Strong business acumen and understanding of sales operations and metrics.
    • Exceptional organizational skills with the ability to manage competing priorities.
    • Excellent written and verbal communication skills.
    • Advanced proficiency in Microsoft Office, Google Workspace, and CRM tools (e.g., Salesforce).
    • High level of emotional intelligence, professionalism, and discretion.
    • Ability to anticipate needs and proactively solve problems.

    Preferred Attributes

    • Experience in a high-growth or fast-paced environment.
    • Strong analytical skills and comfort working with sales data.
    • Demonstrated ability to influence without authority and build cross-functional relationships.
    • Resourceful, adaptable, and resilient under pressure.
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