Administrative Assistant Bi-Lingual- Spanish - Portland, OR, United States - Commonwealth

    Commonwealth
    Commonwealth Portland, OR, United States

    1 week ago

    Default job background
    Description

    We are an established Real Estate Management Company that manages over 100 investment properties throughout Oregon and Washington. As a team, we accomplish objectives through integrity, leadership, communication, trust, loyalty, quality, and commitment. We are currently looking for Administrative Assistant. Spanish Speaking preferred.

    Comprehensive Benefits package that includes:

    · Competitive hourly/salary rate

    · Medical/dental/vision/life insurance

    · Flexible spending accounts – Cafeteria 125 Plan

    · Long Term Disability

    · Voluntary Accident/Critical Illness plans & the option to purchase of additional life insurance if so desired

    · Accrued personal days – 20 days per year

    · 401k with a company match

    Minimum Job Requirements:

    · Two (2) years administrative, secretarial or clerical experience

    · Advanced knowledge of Microsoft Office (Word, Excel, Publisher, Outlook)

    · Regular and on-time attendance

    · Excellent verbal and written communication skills

    · Excellent organizational skills

    · Professional demeanor and appearance

    · Internet literate

    · Ability to learn processes and procedures quickly

    · Capable of working in a fluid environment with a can-do attitude

    Essential Duties and Responsibilities include the following:

    · Complete and stay on top of all tasks delegated by regional managers and supervisor

    · Manage the entire abandonment process from start to finish for properties in your portfolio

    · Process rent increases annually

    · Mail resident bills monthly

    · Be able to process rent payments received at the corporate office

    · Train and be a resource for community managers

    · Maintain constant correspondence between regional managers and community managers

    · Cover the front desk when the receptionist is absent – includes processing and tracking applications

    · Process notices including 30 day, 72 hour, etc.

    · File FED's and pull DMV records

    · Complete community newsletters and miscellaneous fliers

    · Orchestrate Quarterly Manager Meetings by fine tuning the agenda and inviting attendees

    · Complete assigned tasks on community onboarding and offboarding checklists

    · Complete assigned tasks on employee onboarding and offboarding checklists

    · Maintain website by keeping information current

    · Create and update procedures

    · Update certain registrations for communities

    Qualifications:

    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    Education and/or Experience

    A high school diploma; or one to two years related experience and/or training; or equivalent combination of education and experience.

    Compensation details: 23-24 Hourly Wage

    PIf16418b0a2c