No more applications are being accepted for this job
- Performs other duties as assigned.
- Must adhere to departmental standards in regard to confidentiality and other privacy issues.
- This position requires the ability to sit, stand, walk, traverse, climb, balance, twist, bend, stoop/crouch, squat, kneel, crawl, lift, carry, push, pull, reach, grasp, handle, pinch, type, endure repetitive movements of the wrists, hands or fingers.
- This position's physical requirements require periodic stamina in climbing, balancing, twisting, bending, stooping/crouching, squatting, kneeling, crawling, and pinching.
- This position's physical requirements require regular stamina in standing, walking, traversing, lifting, carrying, pushing, pulling, reaching, grasping, and handling.
- This position's physical requirements require continuous stamina in sitting, typing, and enduring repetitive movements of the wrists, hands, or fingers,
- This position performs light work requiring the ability to exert 20 pounds or less of force in the physical requirements above.
- This position primarily requires close visual acuity to perform tasks within arm's reach such as: viewing a computer screen, using measurement devices, inspecting and assembling parts, etc.
- This position requires the ability to communicate and respond to inquiries both in person and over the phone.
- This position requires the ability to operate a PC/laptop and to enter and retrieve information from a computer. Operates a Computer Imager/scanner.
- This position requires the ability to handle varying and often high levels of stress.
- Yes
- No
- I have no experience
- I have 1 year of experience
- I have 2 years of experience
- I have 3 years of experience
- I have 4+ years of experience
- Yes
- No
Senior Deputy Probate Register - Lansing, United States - Ingham County, MI
Description
Salary : $47,550.69 AnnuallyLocation : Lansing, MI
Job Type: Regular Full Time
Job Number:
Department: Probate Court
Opening Date: 03/12/2024
Closing Date: Continuous
Bargaining Unit: UAW
Description
**Applications are accepted until there are sufficient numbers of qualified applications or qualified candidate has been identified. The position could possibly close at any time.***
Under the supervision of the Probate Register and Chief Deputy Probate Register, performs a variety of tasks related to the processing of estate, guardianship, mental health, and related probate matters Sets up files, receives and files legal documents, receipts fees and provides information to attorneys and the public regarding the processing of probate matters. Indexes information to computer on assigned matters.
Essential Functions
1. Receives, records, and files legal documents related to probate proceedings. Reviews documents for accuracy and completeness and ensures the appropriate filing fee is received. Prepares supportive documentation such as notices for delinquent fiduciaries, appointment of guardians/conservators, court-appointed attorneys, and various other related documentation.
2. Processes, types, maintains all legal documents and legal files according to Statutes and Court Rules. Enters information to computer database. Types adjournments, distributes notices of new date, revises orders to reflect date and files.
3. Provides information to attorneys and the public on the filing of petitions, procedural requirements, prescribed time limits and related probate matters. Assists individuals by telephone and at the counter with inquiries regarding genealogy requests or archived records filing papers, guardianships, and other matters, which may require pulling the file and checking information, including files in storage.
4. Interacts and communicates on a regular basis with other courts, hospitals, and agencies, including the Family Independence Agency and Community Mental Health.
5. Sets hearings and issues notices and subpoenas to affected parties, and schedules/reschedules Hearings in the interest of the parties. Ensures files are in order for the Judge or Attorney/Referee, Prepares orders and call sheets for the Court. Arranges and prepares orders for interpreters as well s independent medical evaluations ("IME) for upcoming hearings.
6. Accepts and receipts mental commitment petitions, assigns file number, makes copies, and files. Coordinates scheduling with mental health units, attorneys, and other probate courts as necessary. Maintains statistics of unit and runs and reviews computer generated reports to ensure proper filing of Six Month Review Reports. Provides assistance or information to community mental health staff. Records mental hearings, maintains recorder, notes/tapes/disks/ and prepares transcripts for hearings as requested. Processes mental health orders and forwards statutorily required matters to the Law Enforcement Information Network ("LEIN"). Processes of contracted attorney payments for mental health cases.
7. Opens, processes and maintains guardianship and conservatorship files including but not limited to the developmentally disabled individuals, minors, and the legally incapacitated. Processes files including reviewing the initial papers for completeness, processing releases, receipting filing fees, scheduling hearing, noticing parties, appointing attorney, typing orders, making copies, and processing statutorily required LEIN entries. Assists guardians and conservators by accepting annual accounts for review by Probate Register and files annual accounts and reports.
8. Sets up new files for estates, verifies information, types orders, and enters information on filed pleadings and other case information to computer system. Indexes other information to computer as assigned, such as wills and acknowledgments.
9. Reviews and verifies the account totals. Verifies any attorney fees requested against invoices. Drafts memos for each account reviewed recommending allowance or denial of the account, and submit to the Probate Register.
10. Prepares cases for Probate Register or Judge, including preparing waivers and ensuring that other notices are set for hearing. Reviews file to prepare for discharge and ensures that all requirements have been met. Schedules and coordinates Probate Court jury trials which includes working with the Jury Board and Coordinating Clerk, processing required initial paperwork, sending required notice, issuing subpoenas, securing the order of transport, prepping jury instruction/verdict from, assist in paneling the Jury in the courtroom as well performing and processing all after jury trial forms.
11. Assists in maintaining case files and may review files prior to court action to ensure documents are in order. Identifies potential problems or discrepancies for the Probate Register or Judge.
12. Performs indexing/entering of estate, mental, guardianship and other matters, using the Probate Court computer systems including the Case Management System, Electronic Document Management System, and Electronic Filing System.
13. May serve as Court Recorder for Probate Division hearings, which may include mental hearings at various hospitals and mental health units. Prepares transcripts for hearings as requested.
14. Processes out-going mail for pickup by postal service or county mail carrier. Receives incoming postal and departmental mail, sorts and distributes. Processes filings via email.
15. Performs a variety of related support functions such as typing forms, copying documents and receipting fees, filing documents and case files, filling will, certifying copies and related tasks. Prepares orders, discharges, and other documents related to probate matters as well as correspondence and various forms. Verifies daily receipts to computer balance and prepares bank deposits. Assist the public with viewing microfilmed records.
16. Monitors files for potential problems, discrepancies and deficiencies and conducts guardianship reviews while managing their assigned caseload. Responsible for sending out the Notice of Hearing for all Account hearings, following up with the Guardian Ad Litem assigned to files, Adult Protective Services ("APS"), Child Protective Services ("CPS"), and/or Community Mental Health ("CMH") to ensure that all reports are filed prior to hearings. Prepares orders for guardianship reviews and orders following guardianship reviews.
17. Acts as an advisor and assists the Department of Health and Human Safety ("DHHS"), CMH, APS, CPS, local law enforcement and Hospitals regarding Court proceedings and technical aspects of filing both emergency and non-emergency petitions.
18. Represents the Court in training opportunities offered to the public and outside agencies such as Conservatorship Training Course for the public as well as present presentations to the local law enforcement agencies, Crisis Intervention Training team, as well as the local legal bar associations.
19. Maintains the Ingham County Probate Court website as directed along with provide regular updates to both the website and case management system along with forms and packets.
20. Assists in investigation and information by performing criminal background checks and Central Registry background checks on potential or assigned fiduciaries to assist the Court with determining suitability.
21. Acts as Guardian Ad Litem ("GAL") on the Court's behalf to conduct investigations for statutorily required Guardianship Reviews.
22. Signs legal documents and orders with the force and effect of law for the Probate Register and/or Judge as permitted by statute.
Other Functions:
Employment Qualifications
Education: A minimum of an Associate's Degree in paralegal studies, legal studies, criminal justice or a related field or advanced training such as that acquired in the first two or three years of college/university, technical school, or business school is required.
Experience: Two years of experience including word processing, office procedures, and public relations.
Other Requirements: May be required to be certified as an Electronic Court Recorder or Electronic Court Operator by the Michigan Supreme Court within six months after employment.
The qualifications listed above are intended to represent the minimum skills and experience levels associated with performing the duties and responsibilities contained in this job description. The qualifications should not be viewed as expressing absolute employment or promotional standards, but as general guidelines that should be considered along with other job-related selection or promotional criteria.
Requirements and Working Conditions
Working Conditions:
This position works in an indoor environment. There is no planned exposure to prominent lights, noises, odors, temperatures or weather conditions.
This position may be required to travel for meetings and/or appointments. Some appointments may be held at personal residences where levels of cleanliness and safety vary.
Physical Requirements:
UAW H
October 2021
This position is benefited and is subject to the UAW GROUP CBA.
Ingham County offers a wide range of benefits to support you in your career. View the for more information.
The current group contract can be viewed
01
Do you have an Associate's Degree in paralegal studies, legal studies, criminal justice or a related field, or advanced training such as that acquired in the first two years of college/university, technical school, or business school or do you have a higher level degree in paralegal studies, legal studied, criminal justice or related field?
Please indicate you degree or if you have two years of college and what the degree is in, if not applicable type N/A.
03
How many years of experience including word processing, office procedures and public relations do you have?
Please list 3 people who have direct knowledge of your skills, experience and fitness for the position or field for which you're applying for. Please include their name, email address and phone number. (Do not type see resume
05
Did you submit your cover letter and resume?
Did you submit your transcripts, if not please explain why?
Required Question