Athletics Administrative Assistant - South Gate, California, , United States
1 hour ago
Job description
Westbrook Academy is seeking a highly organized and dependable Athletics Administrative
Assistant to support the day-to-day administrative operations of the athletic department. This position plays a key role in ensuring athletic programs run smoothly by assisting with scheduling, transportation coordination, communication, and promotional materials. This is a part-time, nonexempt, non-year round, temporary position.
Key Responsibilities
Under the supervision of the Athletics Director the ideal candidate will:
- Assist in planning and organizing athletic schedules, including practices and competitions
- Create and maintain sports schedules for teams and events
- Coordinate bus transportation for athletic events, including communication with transportation providers
- Design and distribute athletic flyers and promotional materials for games, events, and programs
- Respond to emails and communications in a timely and professional manner
- Assist with administrative tasks related to athletic events and department operations
- Communicate effectively with coaches, staff, parents, and external partners as needed
- Occasional evening or weekend availability may be required for athletic events
- Perform other duties as assigned by the Athletic Director or designee
CANDIDATE REQUIREMENTS
Education and Experience
- Bachelor's degree required
- 1-2 years experience as an Administrative Assistant preferred
- Prior experience in athletics, school administration, or a related field is preferred
Knowledge, Skills and Abilities
- Strong organizational and time-management skills
- Excellent written and verbal communication skills
- Ability to manage multiple tasks and meet deadlines
- Proficiency with basic technology tools (email, scheduling software, document creation, and graphic tools for flyers)
- Ability to work independently and collaboratively as part of a team
- A strong ethical base and self-awareness
- Bilingual Spanish preferred
- Commitment to LA Promise Fund mission and Core Values of Integrity, Accountability, Collaboration, Professionalism, Excellence, and Fairness
- Must clear a LiveScan criminal background check
- Must clear a TB Risk Assessment
- Must complete Mandated Reporter training
- COVID-19 Vaccination (recommended)
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