Project Coordinator - Sandy Springs, GA, USA
20 hours ago
Job description
The Project Coordinator provides administrative and financial support to the Construction & Facilities team.This role is responsible for processing invoices, maintaining budget and project tracking templates, updating milestone dates, and managing project documentation.
The position works under the direction of the Project Manager to ensure project data, financials, and documentation are accurate and up to date.
Duties/ResponsibilitiesFinancial & Administrative Support- Process and route construction and facilities invoices through internal systems (e.g., Coupa, Contraxx)
- Maintain and update project budget templates, anticipated cost reports, and forecast trackers based on PM input
- Assist with change order logs, purchase order / procurement documentation, and SOV tracking
- Support monthly reporting by ensuring invoice and cost data is current and accurateProject Tracking & Documentation
- Enter and update key project milestone dates and status updates
- Maintain project dashboards, trackers, and standard templates
- Organize and upload project documents (contracts, drawings, permits, invoices) in SharePoint/Corp Drive
- Prepare meeting agendas, notes, and action item lists
- Assist with project closeout documentation, including warranties and final invoicesGeneral Support
- Provide day-to-day administrative support to the Project Manager or Facility Manager
- Coordinate internally with other departments, i.e. Finance, Procurement, and Facilities as needed
- Support consistency and accuracy across multiple active projects
- Other duties as assigned
- 1–3 years of administrative, financial, or project support experience
- Strong proficiency in Excel and document management tools
- High attention to detail, especially with numbers and financial data
- Ability to manage multiple tasks and deadlines in a fast-paced environment
- Strong organizational and communication skills
- Experience in construction, facilities, or real estate preferred but not required
- Familiarity with invoice processing systems (e.g., Coupa, Contraxx) is a plus
Pay and Recognition:
Weekly pay
Paid holidays & paid time off
Paid training
Stock Awards (select management and front-line team member's eligible)
Insurance / Retirement:
Insurance:
medical, vision, dental, accident, critical illness and hospital indemnity plans
Up to 12 weeks paid pregnancy leave (disability leave)
Paid Parental Leave
Health savings
Flex spending accounts (tax free)
Short-term and Long-term disability plans
Life Insurance (Whole Life and Term)
401k with company match
Learning, Tuition Assistance and
Career Development:
Digital career path tool to assist with career development
Continuous training through Asbury's Internal Learning Management System
Professional growth and development opportunities Additional advantages:
Student loan relief resources
Employee assistance program
Employee discounts on parts and service repairs
Scholarship awards
Opportunities to join our community service initiatives, which includes paid volunteer hours
Aggressive Employee referral program with bonus opportunities
INDOTHER
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