Executive Coordinator, Investment Office - New York

Title: Executive Coordinator, Investment Office · Location: NYC (hybrid, 3 days/week in office, 2 days remote) · Salary: $120,000 · Reporting to: Chief Investment Officer · ABOUT US · The Freedom Together Foundation's mission is to support people who have been denied power to bui ...

Job description

Title: Executive Coordinator, Investment Office

Location: NYC (hybrid, 3 days/week in office, 2 days remote)

Salary: $120,000

Reporting to: Chief Investment Officer

ABOUT US

The Freedom Together Foundation's mission is to support people who have been denied power to build it, so they can change unjust systems and create a more democratic, inclusive, and sustainable society. We are committed to advancing deep, systemic change by supporting movements, leaders, and organizations working for justice across the country.

THE POSITION

The Freedom Together Foundation seeks nominations and applications for the position of Executive Coordinator for the Investment Office. This role provides critical operational, administrative, and process coordination support to ensure the effective functioning of the foundation's investment activities.

Reporting to the Chief Investment Officer (CIO), the Executive Coordinator serves as a trusted partner and organizer of the Investment Office's workflows, materials, and operating rhythms. The role includes calendar and meeting coordination, as well as managing processes, documentation, and communication that support investment decision-making, governance, and external manager relationships.

The Executive Coordinator helps ensure that information flows smoothly, deadlines are met, and investment-related activities are well organized and executed with care, accuracy, and discretion. The ideal candidate is highly organized, detail-oriented, comfortable working with confidential information, and able to manage multiple processes in a structured, methodical way.

KEY RESPONSIBILITIES

Investment Office Operations and Process Management

• Support the day-to-day operations of the Investment Office by coordinating workflows, timelines, and deliverables.
• Track key investment processes, including due diligence cycles, reporting deadlines, and review schedules.
• Maintain organized systems for investment-related documentation, materials, and records.
• Help ensure consistency and follow-through across recurring investment office activities.

Meeting and Governance Support

• Coordinate logistics for investment-related meetings, including internal meetings and Investment Committee meetings.
• Prepare and organize meeting materials, agendas, and briefing documents in advance of meetings.
• Track action items and follow-ups resulting from meetings and support timely completion.
• Coordinate with internal teams and external partners to ensure meetings run smoothly.

Calendar and Scheduling Support

• Provide calendar management support to the Chief Investment Officer, with a focus on prioritization and coordination rather than high-volume scheduling.
• Schedule meetings with internal stakeholders, investment managers, consultants, and advisors.
• Communicate clearly with participants regarding meeting logistics, changes, or follow-ups.

External Partner and Vendor Coordination

• Serve as a point of coordination with external investment managers, consultants, and service providers.
• Support the flow of information between the Investment Office and external partners, ensuring requests and materials are tracked and addressed.
• Assist with onboarding and offboarding of external partners as needed.

Administrative and Financial Coordination

• Support expense tracking and reconciliation related to Investment Office activities.
• Assist with contract tracking, document execution, and filing in coordination with internal teams.
• Help manage records related to compliance, reporting, and governance processes.

Communication and Collaboration

• Communicate thoughtfully and professionally with internal colleagues and external partners.
• Serve as a connective bridge between the Investment Office and other teams when coordination is required.
• Provide backup support to other Executive Coordinators as needed.

QUALIFICATIONS, COMPETENCIES, AND BEHAVIORS

While no one candidate will embody all the qualifications below, the ideal candidate will have many of the following professional and personal abilities, attributes, and experiences:

• Minimum of five years of relevant experience in an executive coordination, operations, or administrative role, ideally supporting senior leaders.
• Experience managing complex processes, documentation, and workflows in a structured environment.
• High level of discretion and comfort working with confidential and sensitive information.
• Strong organizational skills and exceptional attention to detail.
• Ability to track multiple timelines and priorities and follow through reliably.
• Comfort working with financial, investment, or technical materials, even if not an investment professional.
• Calm, methodical approach to work with the ability to adapt as priorities evolve.
• A "no task too small" mindset paired with ownership and initiative.
• Clear, professional written and verbal communication skills.
• High emotional intelligence, sound judgment, and low ego.
• Proficiency with Google Workspace and ability to learn additional systems and tools.
• Strong alignment with Freedom Together's mission and values.
• Enthusiasm for contributing to a collaborative, values-driven organizational culture.

SALARY & BENEFITS

This is a full-time, exempt position and the annualized salary is $120,000. Freedom Together offers an extensive and generous benefits package including health insurance (with 100% of the premiums paid for employees, spouses, domestic partners, and qualified family members), paid time off (including last week of the year), 401(k) retirement plan with 12% employer contribution, and access to an inclusive family building reimbursement plan. Freedom Together provides up to $5,000 annually for professional development and the ability to recommend an annual grant to the nonprofit of your choice.

WORKING WITH FREEDOM TOGETHER

We believe that diversity is critical to our mission, and we value an inclusive culture. We strongly encourage applications from people with lived experiences related to our programs and applications from people of color, persons with disabilities, women, and LGBTQ+ individuals.

The Freedom Together Foundation is an equal opportunity employer; we do not discriminate in employment based on race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, gender or gender identity, age or sexual orientation.

The Freedom Together Foundation is based in Manhattan, NY. Freedom Together staff operates on a hybrid schedule and currently works from the NYC office three days weekly, with the flexibility to work remotely two days weekly.

TO APPLY

Applications will be considered on a rolling basis. To apply, please submit a resume and answer the questions. 

For questions, please contact Jaclyn Jones at

The targeted starting salary range for this position listed below is based on experience: Position pay range $120,000—$120,000 USD