Payroll and HR Coordinator - Alpine, United States - Lawrence University

Description

Position Details

Position Information

Position Title Payroll and HR Coordinator Location Appleton Department Human Resources Position Type Staff Position Description & Qualifications

Payroll & Human Resources Coordinator


POSITION DESCRIPTION

Reports to:
Human Resources Director

Location: 1025 Administrative Building

The Human Resources and Payroll Coordinator is a full time position that will be responsible for the day-to-day operations of university benefit support, student employment, student payroll, and the administrative tasks related to recruitment, onboarding and new employee integration.

RESPONSIBILITIES AND DUTIES:
Student Worker Program

• Coordinate all aspects of student employment at Lawrence. Send necessary communications, present at meetings, and be the point of contact for both students and student supervisors.
• Complete employment paperwork for students.
• Coordinate student employment/work study reporting requirements & process off Campus Work Study Invoices.
• Coordinate and analyze student salary budgets.

Benefits Program Support

• Support internal processes to employee benefit programs. Benefit programs include retirement, medical, prescription, vision, dental, life insurance, AD&D, short and long-term disability, long term care, and EAP amongst others.
• Process benefit enrollments, COBRA administration, terminations, mid-year changes, and open enrollment elections.
• Manage monthly retiree medical and dental billing and annual Medicare supplement reimbursement and life insurance billing. Provide support and answer questions from these constituents.
• Run annual reporting for annual primary care visits - health care credit
• Process tuition waiver program for all employees.

Vendor Relationships

• Serve as day-to-day contact for background check vendor relationship. Ensure online portal and processes are running as intended. Send and troubleshoot all questions and concerns from candidates and existing employees as well as students requiring a background and/or MVR check.
• Redirect employment verification requests to verification vendor.

Employee Information Management

• Create employee records in HRIS.
• Maintain employment status changes and contract employee records.
• Maintain employee files and other employment related documents. Manage the execution of the Lawrence University records retention policy.
• Perform daily and monthly audits to correct and maintain the accuracy and integrity of all employment data.

Payroll

• Backup for the faculty/staff payroll.
• Audit payroll data to ensure accuracy and adherence to all payroll policies and procedures.
• Maintain necessary documentation for payroll records such as W-4 and I-9, and direct deposit authorization.
• Assist with the gathering of information for annual testing, audits and WC reporting.
• Assist with the process of W2s and 1042 year-end filing as needed.
• Coordinate treaty exempt amounts for International students and employees and apply accordingly.

Human Resources Office Operations

• Make updates to the HR webpage when necessary. Provide recommendations to improve the content and layout of all sections.
• Serve as initial point of contact and resource for department inquiries and assist the Human Resources Department in day-to-day operational activities.
• Manage general HR email inbox as well as fax inbox. Personally address requests or send to appropriate HR team member.

Other Duties

• Lead or serve on project teams to advance operations of the HR Office. Recommend new approaches, policies, and procedures to effect continual improvements in efficiency of operations and services performed.
• Maintain current knowledge of HR laws, practices, procedures, and trends. Make recommendations accordingly, specifically focused on recruitment and onboarding.
• Provide excellent customer service to internal and external customers at all times through timely and accurate responses.
• Work closely with human resources staff to enhance knowledge and understanding of employment law, HR practices and procedures and areas of interest.
• Maintain compliance with federal and state regulations concerning employment.
• Assist the HR & Payroll team in ongoing efforts to increase cultural competency and diversity within the campus community.
• Serve on various campus committees. Complete committee work as assigned.
• Perform other duties and projects as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

• Proficient computer skills including MS Word, Excel, and Power Point.
• Prior experience with an HRIS database and an applicant tracking system is strongly preferred.
• Exceptional organizational, prioritization, problem solving, attention to detail and follow-up skills.
• Ability to maintain confidentiality of sensitive information.
• Possess the ability to adapt and respond appropriately in ambiguous situations.
• Commitment to multicultural competency and interest in all dimensions of diversity.
• Collaborative attitude with team-oriented disposition with the ability to work independently.
• Strong ability to manage multiple competing priorities while demonstrating ability to remain flexible in a changing work environment.
• Strong interpersonal skills with a demonstrated ability to effectively and professionally communicate verbally and in writing with internal and external customers.

EDUCATION AND WORK EXPERIENCE:

• Bachelor's degree in Human Resources Management or related field and/or Associate's degree and equivalent work experience.

EMPLOYMENT REQUIREMENTS:

• Must have successful completion of criminal record check, driving record check, and reference checks.

Posting Detail Information

Posting Number S459P Number of Vacancies 1 Posting Date Best Consideration Date Close Date Open Until Filled Special Instructions Summary Anticipated Number of Hours per Week 40

Supplemental Questions

Required fields are indicated with an asterisk (*).

• How did you hear about this employment opportunity?
• Public Job Posting
• Internal Job Posting
• Agency Referral
• Advertisement/Publication
• Personal Referral
• Website
• Other
• If other, please specify

(Open Ended Question)

Documents Needed to Apply

Required Documents

• Resume

Optional Documents

• Cover Letter