Bookkeeper - Newark, DE

Position Summary · Newark Country Club is seeking a detail-oriented and highly organized Bookkeeper to support the Club's financial operations. This position plays a key role in maintaining accurate accounting records, managing accounts payable, supporting daily point-of-sale rec ...

Job description

Position Summary

Newark Country Club is seeking a detail-oriented and highly organized Bookkeeper to support the Club's financial operations. This position plays a key role in maintaining accurate accounting records, managing accounts payable, supporting daily point-of-sale reconciliation, and assisting with monthly and year-end closing processes.

The ideal candidate has strong accounts payable expertise, experience with bookkeeping and POS systems, and a working knowledge of tax support and compliance responsibilities. This individual must be able to manage multiple priorities while maintaining accuracy, confidentiality, and strong internal controls within a private club environment.

Key Responsibilities

Accounting & Bookkeeping

• Maintain accurate general ledger entries and reconcile accounts on a regular basis
• Process accounts payable, including vendor invoices, expense reports, and timely payment processing
• Ensure proper coding of expenses and adherence to internal controls
• Reconcile bank accounts, credit cards, and merchant service accounts
• Assist with daily cash balancing and POS system reconciliation (food & beverage, golf, special events, and other club operations)
• Support daily, monthly and year-end close processes to ensure financial accuracy and completeness
• Prepare monthly financial reports and supporting schedules for management review
• Maintain organized and audit-ready financial records

Taxation & Compliance Support

• Assist with preparation and documentation for federal, state, and local tax filings
• Support payroll tax and sales tax reporting requirements
• Maintain documentation for external audits and regulatory reviews
• Assist with compliance-related responsibilities, including certifications, licensing, and permitting requirements
• Ensure proper record retention and adherence to applicable regulations

Operational & Administrative Support

• Serve as a point of contact for department managers regarding accounting-related questions
• Coordinate vendor communications to resolve discrepancies and ensure accurate billing
• Support documentation of accounting procedures and internal workflows
• Identify and recommend improvements to streamline accounting processes
• Participate in management team meetings and other administrative efforts as they arise

Qualifications

· Associate degree in Accounting, Finance, or related field preferred, or equivalent combination of education and 3+ years of relevant bookkeeping experience with strong emphasis in Accounts Payable

• Experience with accounting software (e.g., QuickBooks, Sage, Jonas, or similar systems)
• Experience working with POS systems preferred
• Solid understanding of general ledger accounting, reconciliations, and financial reporting
• Familiarity with month-end and year-end close processes
• Knowledge of payroll tax and sales tax reporting preferred
• Proficiency in Microsoft Excel and Microsoft Office applications
• Strong organizational skills with exceptional attention to detail
• Ability to work independently in a professional, member-focused environment
• High level of discretion and confidentiality
• Possesses a warm spirit of hospitality and a robust enthusiasm for serving internal and external stakeholders
• Willing to contribute to a constructive and positive environment of supporting others

Schedule & Compensation

• Part-to-Full Time (schedule based on Club needs and candidate availability) but primarily Monday – Friday - flexible based on candidate's availability
• On-site position in Newark, Delaware
• Estimated 30 hours per week but may vary based on seasonality and other variables
• Year-round position possibly converting to full-time status contingent upon candidate qualifications and the evolving needs of the club
• $28/hour – may vary commensurate to candidate qualifications

Join us as a Bookkeeper to play a crucial role in maintaining the integrity of our financial data while supporting our mission-driven work. We value precision, transparency, and dedication—qualities that drive our success every day

About Newark Country Club

Newark Country Club is a private club established in 1921, known for its championship golf course, casual dining, swimming pool, and event spaces offering a family-oriented atmosphere with year-round activities. It features a walkable course with no tee times, a pro shop, and practice facilities, as well as a pool with diving board and multiple dining options. NCC has recently upgraded cart paths, tee boxes, ponds, and bunkers as well as numerous updates to its clubhouse.

Pay: From $28.00 per hour

Benefits:

• Flexible schedule

Work Location: In person