Office Manager - Milan, IL
2 days ago
Job description
Job Overview
We are seeking a dynamic and highly organized Office Manager to lead the daily operations of our office environment. This pivotal role involves overseeing administrative functions, managing vendor relationships, coordinating events, and supervising office staff to ensure a smooth and efficient workplace. The ideal candidate will possess exceptional communication and organizational skills, with a proactive approach to problem-solving and team leadership. As an Office Manager, you will play a key role in fostering a productive, welcoming atmosphere while maintaining operational excellence across all administrative aspects.
Duties
- Oversee daily office operations, including front desk management, multi-line phone systems, and calendar scheduling for staff and executives
- Coordinate and plan company events, meetings, and training sessions to promote team engagement and professional development
- Supervise administrative staff, providing guidance on clerical tasks such as filing, bookkeeping, and document management
- Manage vendor relationships for office supplies, equipment maintenance, and service contracts to ensure cost-effective procurement and quality service
- Handle human resources functions including onboarding new employees, payroll processing using QuickBooks, and maintaining personnel records
- Oversee budgeting activities related to office expenses, ensuring adherence to financial plans and efficient resource allocation
- Maintain accurate records through filing systems and ensure compliance with organizational policies and procedures
Skills
- Proven experience in office management or administrative roles with strong supervisory capabilities
- Expertise in event planning, vendor management, and calendar coordination
- Proficiency with QuickBooks for payroll processing and bookkeeping tasks
- Excellent communication skills with professional phone etiquette and client interaction experience
- Strong organizational skills with the ability to multitask effectively in a fast-paced environment
- Knowledge of human resources practices including onboarding, training & development, and employee relations
- Familiarity with medical office management or healthcare-related administrative procedures is a plus
- Experience managing multi-line phone systems, front desk operations, and scheduling software
- Ability to supervise teams effectively while fostering a collaborative work environment
Join us in creating an energetic workplace where efficiency meets excellence We're committed to supporting your growth through meaningful responsibilities that make a real impact. If you're ready to lead with enthusiasm and precision in a vibrant office setting, we want to hear from you
Pay: $ $24.00 per hour
Experience:
- Office management: 3 years (Preferred)
Work Location: In person
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