Associate, Project Delivery, - Arlington - PALLADIUM

Description

Associate, Project Delivery, Data.FI

About Palladium:
Palladium is a global company working to design, develop and deliver positive impact on the lives and livelihoods of people around the globe; broaden access to health, water, power, and infrastructure; build enduring, sustainable, and transformative institutions and market systems to address global challenges; and conserve the natural world. We operate in over 50 countries and have a workforce of more than 2,000 talented and motivated staff around the world.
Palladium is part of GISI's global family of companies, which aims to create solutions for the world's most complex challenges. With annual revenues of $14 billion, GISI's approximately 15,000 employees are engaged in projects across 100 countries worldwide providing construction, program/project management, and engineering consulting services.
This Opportunity:
Palladium is currently seeking a US based Associate, Project Delivery (French or Spanish speaking highly preferred) to support the implementation of the Translating Data for Implementation (Data.Fi) award. Data.Fi is a global project funded by the U.S. President's Emergency Plan for AIDS Relief (PEPFAR) and the State Department.
Data.FI partners with PEPFAR programs to accelerate and sustain access to high-quality data to expedite HIV epidemic control and maintenance. Data.FI supports host country governments to enhance existing health information systems (HIS) and conduct in-depth analysis of epidemiologic and program data to inform management responses to gaps in programming and sustain impact by supporting local partner transition.
The Associate serves as part of the Project Management Unit (PMU) that is responsible for the management and delivery of a specific activity buy-ins. The Associate position supports the management of effective and efficient financial and compliance activities to deliver work in accordance with contractual obligations, company policies, local country settings, and client rules and regulations.
Please note this is a project role with an end date of September 30, 2026.
Location:
The position is based in Palladium's Arlington, VA office within our Americas region. Palladium supports a hybrid working model with 3 days in office, 2 days from home. Only those with current U.S. work authorization will be considered as we are unable to provide or continue sponsorship at this time.
Compensation:

For our prospective employees in the United States, please note that the full-time annual base salary for this position is expected to range from $60,000 to $65,000. Please be advised that a final salary offer will be based on various factors, including but not limited to your qualifications, education, experience, skills, seniority, performance, and Palladium's business or organizational needs.

Reporting Lines:

• This role will report to a Manager, Project Delivery

Primary Roles and Responsibilities:

Project Management

• Learn to review procurements, budgets, reports, and other documents to ensure compliance with relevant policies and procedures; may conduct spot checks on processes and internal controls including reviewing asset management procedures and updated asset registers for each project, as assigned
• Support development of project subcontractor and grants management procedures compliant with both internal policies and procedures, and client rules and regulations
• Support development of partner and vendor agreements, work orders and modifications
• Assist with internal PMU administration, including drafting weekly meeting agendas, taking notes for distribution, tracking tasks, maintaining calendars and deadline reminders
• Work towards anticipating project needs and providing compliant, flexible recommendations on processes, or assigned responsibilities, such as suggesting adequate timelines for reviews and coordination between HQ and field offices, proactively handling PMU administrative tasks, etc.

Contract and Client Relationship Management

• Provide inputs and support to other PMU members on any client communication or reporting needs
• Support project advocacy with internal and external stakeholders

Financial Management

• Support ensuring the project financial calendar is adhered to
• Support development of project budgets
• Support monthly monitoring of all expenditures against budgets, supports monthly project forecasting
• Help coordinate partner and vendors, and processes work orders and invoices
• Assist with internal financial reporting and tasks including monthly accruals, reviewing partner and vendor invoices and adheres to all PMU calendar deadlines

Human Resource Management and Recruitment

• Coordinate input and support from HR for recruitment and contracting expatriate, TCN, and other personnel as needed
• Coordinate project staff and consultant recruitment and due diligence (i.e., posting job descriptions, due diligence, compliance spot checks, biodata verification, record retention, and contract preparation and onboarding)

Essential Criteria:

• 2+ years work experience with ability to demonstrate strong coordination and communication skills
• Works with respect and dignity for all colleagues and contributes to a cooperative team working environment
• Basic understanding of management including organizational skills and attention to detail
• Excellent written and verbal communication skills
• Financial acumen and the ability to interpret and analyze financial reports
• Sound problem solving and decision-making skills
• Ability to work both independently and as a part of a team when required

Desirable Criteria:

• Advanced Spanish or French language skills preferred

Applications will be accepted on a rolling basis. We encourage you to apply early as the position may close once a suitable candidate is found.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or status as a protected veteran.
Should you require any adjustments or accommodations to be made due to a disability or you are a neurodivergent individual, or for any other circumstance, please email our team at and we will be in touch to discuss.
Safeguarding - We define Safeguarding as "the preventative action taken by Palladium to protect our people, clients and the communities we work with from harm". We are committed to ensuring that all children and adults who come into contact with Palladium are treated with respect and are free from abuse. All successful candidates will be subject to an enhanced selection process including safeguarding-focused interviews and a rigorous due diligence process.