Office of the CEO, Executive Assistant - Carson City, NV

Only for registered members Carson City, NV, United States

1 day ago

Office of the CEO, Executive Assistant · Company: Confidential · Location: Carson City, NV (primary); Sparks, NV (occasionally); home-based (occasionally) · Reports to: Chief Executive Officer (CEO) · The Opportunity · A highly accomplished CEO, investor, and philanthropist is s ...

Job description

Office of the CEO, Executive Assistant Company: Confidential Location: Carson City, NV (primary); Sparks, NV (occasionally); home-based (occasionally) Reports to: Chief Executive Officer (CEO)
The Opportunity
A highly accomplished CEO, investor, and philanthropist is seeking an exceptional Executive Assistant (EA) to serve as a deeply embedded partner across a dynamic and multifaceted portfolio of commitments.
The CEO leads a complex, 1,000+-employee company, with additional responsibilities that extend beyond the business to include investments, philanthropy, travel, and personal operations. This role is designed to support him holistically — ensuring that his time, energy, and focus are directed toward the highest-impact priorities across all domains.
While the CEO's primary business serves as the administrative home base for the position, the orientation of the role is directly aligned to the CEO and his full ecosystem. The right candidate will operate as a trusted extension of the principal — bringing discretion, precision, and exceptional judgment to an environment that is fast-moving, global, and highly complex.
This is not a traditional, office-bound Executive Assistant role. It requires adaptability, mobility, and a proactive approach to managing shifting priorities and high-stakes engagements. The individual in this position will be exposed to consequential work and influential leaders, supporting initiatives that frequently intersect with global conversations.
Core Responsibilities

Full-Scope Executive Time Management

Serve as the primary administrative and operational partner to the CEO, managing a complex and dynamic calendar with sound judgment and prioritization – across business, personal, philanthropic, and investment commitments
Exercise exceptional judgment in prioritization, sequencing, and trade-offs
Operate with the mindset that if it matters to the CEO, it is a priority for this role
Anticipate conflicts, friction points, and inefficiencies before they arise
Remain continuously aligned with evolving priorities, pace, and intensity
Act as a trusted gatekeeper and thought partner, deeply understanding the CEO's priorities, working style, and decision-making preferences
Anticipate needs, identify risks, and resolve issues proactively
Handle highly sensitive and confidential information with discretion and professionalism

Global Travel & Logistics Leadership

Coordinate and manage complex domestic and international travel, logistics, and contingencies across all domains
Interface closely with a dedicated flight department (6+ team members)
Coordinate hotels, ground transportation providers, security teams (internal and external), and contingency planning
Oversee food planning and personal logistics during travel, work engagements, and at home as needed
Travel ahead of or alongside the CEO, when required, to ensure seamless execution
Maintain precision and calm in high-complexity, time-sensitive environments

Personal Office Coordination

Provide personal and family-office support to reduce friction and protect executive focus (e.g., coordinating personal travel adjacent to business travel, managing time-sensitive personal logistics)
Assess capacity, coverage, and effectiveness across the executive and family office and recommend additional talent, external support, or role design when needed to ensure sustainability and scale
Establish clear standards for how information, decisions, and priorities flow to and from the CEO across both business and personal domains
Coordinate smoothly with multiple family office and institutional teams at the highest levels globally

Ideal Candidate Profile

10+ years supporting a CEO, founder, principal, or senior executive in a highly complex environment
Experience in family office, private equity, founder-led companies, or similarly dynamic ecosystems strongly preferred
Proven mastery of high-volume global travel coordination
Exceptional calendar judgment and real-time prioritization capability
Experience coordinating across multiple teams and domains simultaneously
High emotional intelligence with strong composure under pressure
Analytical, thoughtful, and data-oriented
Low-drama, steady, and solutions-focused
Comfortable operating independently without constant instruction

Personal Attributes

Detail-oriented and precise
Observant and proactive
Calm in high-stakes or fast-changing environments
Comfortable with intensity and high expectations
Professional, polished, and discreet
Energized by solving complex coordination challenges

Salary and Benefits
• Base salary range is $150,000–$175,000
• Benefits include Medical, Dental, Vision, flexible/unlimited PTO; stock options; standard company holidays.
• Compensation will reflect experience, relocation, and travel expectations.

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